Company Secretary

Full job description

Key Responsibilities:-

Corporate & Statutory Compliance

Ensure full compliance under the Companies Act, 2013, including preparation and filing of annual returns, resolutions, and statutory registers.

Handle company incorporations, LLP formations, amendments, and closures for clients.

Prepare and file ROC forms (MGT-7, AOC-4, DIR-12, PAS-3, etc.) on the MCA portal.

Manage compliance under allied laws such as FEMA, LLP Act, Shops & Establishment, and other startup registrations.

Liaise with MCA, ROC, and other government departments for client and company matters.

Board & Governance Management

Schedule and conduct Board Meetings, AGMs, and EGMs, and maintain statutory minutes and registers.

Draft notices, agendas, resolutions, and minutes for meetings.

Advise management and clients on governance practices, director responsibilities, and compliance timelines.

Client Compliance Advisory

Guide startups and businesses on entity selection, licensing, and statutory registrations (GST, MSME, PAN, TAN, IEC, PF/ESI, etc.).

Monitor client compliance calendars to ensure timely filings and renewals.

Support the taxation team in GST, Income Tax, and ROC coordination for corporate clients.

Assist in drafting legal documents, shareholder agreements, and internal compliance policies.

Internal Compliance Oversight

Maintain GIB's own corporate secretarial records and annual filings.

Coordinate with auditors, consultants, and banks for company-level compliance.

Ensure policy documentation, digital record keeping, and compliance dashboards are updated.

Required Skills & Qualifications

Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

0–3 years of relevant experience (freshers with strong knowledge may apply).

Strong command over Companies Act, 2013, Secretarial Standards (SS-1 & SS-2), and ROC procedures.

Proficiency with MCA portal, GST portal, and compliance management tools (Zoho / Excel / G-Suite).

Excellent drafting, analytical, and communication skills.

High attention to detail and ability to manage multiple client accounts.

Job Type: Full-time

Pay: 25,000.00 - 40,000.00 per month