POSITION: COMPANY SECRETARY
(Group Secretarial & Compliance Multi-Sector Operations)
Experience
- Minimum: 3 years post-qualification experience
- Upper limit: No cap (open for senior professionals)
Qualification
- Associate/Fellow Member of ICSI
- Working knowledge of Companies Act, 2013, LLP Act, RBI Act, FEMA, SEBI (where applicable)
- Experience in NBFC / Infrastructure / Renewable / Trading / Group structures preferred
ROLE OBJECTIVE
To ensure
end-to-end statutory, regulatory, and governance compliance of all Group entities and to act as a
principal compliance advisor to the Board, Management, and stakeholders across diversified business verticals including
Cement, Trading, Civil & Infrastructure, Technical Services, Renewable & Energy, NBFC, and Loan businesses.
Detailed Job Description (technical)
1 Statutory & Corporate Law Compliance
- Ensure compliance under Companies Act, 2013, rules, circulars, and notifications issued by MCA.
- Preparation, review, and filing of:
- AOC-4, MGT-7/7A, DIR-3 KYC, MSME-1, DPT-3, BEN-2, PAS-3, CHG-1/4/9, FC-GPR, FC-TRS, LLP Forms, etc.
- Maintenance of statutory registers, records, minutes books, and digital compliance trackers.
- Compliance management for private companies, LLPs, subsidiaries, associate entities, and group structures.
2 Board, Committee & General Meeting Management
- Planning, convening, and documentation of:
- Board Meetings
- Audit Committee / NRC / other committees
- Annual & Extraordinary General Meetings
- Drafting of notices, agendas, notes, resolutions, minutes, and explanatory statements.
- Advising the Board on secretarial standards (SS-1 & SS-2) and governance practices.
3 Corporate Governance & Advisory
- Act as Key Managerial Personnel (where applicable) and compliance advisor.
- Ensure adherence to Secretarial Standards, corporate governance norms, and internal policies.
- Draft and implement:
- Codes, policies, SOPs, charters, and governance frameworks.
- Provide legal and procedural opinions on:
- Related party transactions
- Inter-corporate loans & investments
- Share issuance, transfers, ESOPs, restructuring, etc.
4 NBFC & Financial Regulatory Compliance
- Ensure compliance with RBI Act, 1934, NBFC Master Directions, and RBI circulars.
- Preparation and submission of:
- RBI returns, disclosures, and reporting requirements.
- Compliance relating to:
- Loan documentation
- Charge creation & satisfaction
- Lender covenants
- Coordination with statutory auditors, RBI auditors, and consultants.
5 FEMA, Investment & Transaction Support
- Handling FEMA compliances for foreign investment/transactions.
- Drafting and filing FC-GPR, FC-TRS, annual returns on foreign liabilities & assets.
- Support in:
- Fund raising
- M&A
- Joint ventures
- Due diligence and transaction structuring.
6 Secretarial Audit, Due Diligence & Risk Management
- Coordination for Secretarial Audit, Internal Audit, and Regulatory Audits.
- Closure of audit observations and implementation of corrective actions.
- Identification and mitigation of compliance and governance risks.
- Preparation of compliance MIS and reports for management.
7 Legal, Contractual & Group Support
- Review and vetting of:
- EPC contracts
- Trading agreements
- Infrastructure, renewable, technical, and loan documents.
- Liaison with external counsels, ROC, RBI, and other authorities.
- Support incorporations, restructuring, mergers, demergers, and closures.
KEY RESULT AREAS (KRA)
KRA Expected Outcome Statutory Compliance 100% compliance with zero critical defaults Board & Governance Effective board functioning & documentation Regulatory Reporting Timely and accurate filings with MCA, RBI, FEMA NBFC Compliance No adverse RBI observations Risk & Audit Management Minimal audit qualifications Documentation & Controls Robust secretarial and compliance records Advisory & Value Addition Proactive legal & governance support
KEY PERFORMANCE INDICATORS (KPI)
KPI Measurement Criteria Filing Timeliness 100% filings within statutory deadlines Compliance Accuracy Nil penalties / prosecutions Audit Observations Reduction in audit comments YoY Board Meeting Compliance SS-1 & SS-2 adherence Regulatory Notices Nil or resolved within defined TAT Process Automation Implementation of compliance trackers Management Feedback Positive evaluation by Board & CFO
CORE COMPETENCIES
- Expert knowledge of corporate & NBFC law
- Strong drafting and interpretation skills
- Ability to manage multi-entity, multi-sector compliance
- High ethical standards and confidentiality
- Stakeholder & regulator management capability , APPLY THROUGH :- [Confidential Information]
Skills: infrastructure,preparation,rbi,compliance,documentation,filing,nbfc,management,loan
