Company Secretary

About Albertsons Companies Inc. :

As a leading food and drug retailer in the United States, Albertsons Companies, Inc. operates over 2,200 stores across 35 states and the District of Columbia. Our well-known banners across the United States, including Albertsons, Safeway, Vons, Jewel-Osco and others, serve more than 36 million U.S customers each week.

We build and shape technology solutions that solve customers problems every day, making things easier for them when they shop with us online or in a store. We have made bold, strategic moves to migrate and modernize our core foundational capabilities, positioning ourselves as the first fully cloud-based grocery tech company in the industry.

Our success is built on a one-team approach, driven by the desire to understand and enhance the customer experience. By constantly pushing the boundaries of retail, we are transforming shopping into an experience that is easy, efficient, fun and engaging.

About Albertsons Companies India:

At Albertsons Companies India, we're not just pushing the boundaries of technology and retail innovation, we're cultivating a space where ideas flourish and careers thrive. Our workplace in India is a vital extension of the Albertsons Companies Inc. workforce and important to the next phase in the company's technology journey to support millions of customers lives every day.

At the Albertsons Companies India, we are raising the bar to grow across Technology & Engineering, AI, Digital and other company functions, and transform a 165-year-old American retailer. At Albertsons Companies India associates collaborate directly with international teams, enhancing decision-making processes and organizational agility through exciting and pivotal projects. Your work will make history and help millions of lives each day come together around the joys of food and inspire their well-being.

Job Title: Company Secretary (5+ Years Experience)

Location: Bengaluru

Department: Legal & Compliance

Job Summary:

• We are seeking a qualified and detail-oriented Company Secretary with approximately 5 years of post-qualification experience to ensure compliance with corporate laws and regulatory requirements for an unlisted company in India.
• The role includes enterprise-wide compliance management, oversight of digital shareholding requirements, maintaining a legal repository, and supporting basic contract management.

Key Responsibilities:

Corporate Governance & Board Support:

• Organize and facilitate Board Meetings, Committee Meetings, and General Meetings.
• Prepare agenda, board packs, minutes, and resolutions.
• Advise directors on governance practices and regulatory obligations.

Regulatory & Statutory Compliance:

• Ensure compliance with the Companies Act, 2013 and applicable rules.
• Handle timely filing of statutory forms, returns, and disclosures with MCA/ROC.
• Maintain statutory registers and records.
• Liaise with regulators, auditors, and consultants.

Shareholding & Dematerialization Compliance:

• Ensure compliance with mandatory dematerialization requirements for shares applicable to unlisted companies under the Companies Act (including relevant rules such as Companies (Prospectus and Allotment of Securities) Rules).
• Coordinate with Depositories (NSDL/CDSL), RTA, and stakeholders for demat of shares.

Monitor and ensure that:

• All share issuances, transfers, and corporate actions are carried out in demat form, where applicable
• Shareholders complete dematerialization of holdings within prescribed timelines
• Maintain accurate records of beneficial ownership and digital shareholding structure.
• Oversee reconciliation of share capital and demat records.

Enterprise-Wide Compliance Management:

• Track and monitor compliance across all departments (HR, Finance, Operations, etc.).
• Develop and maintain a central compliance calendar and tracking system.
• Conduct periodic compliance reviews and audits.
• Drive accountability across teams for timely closure of compliance requirements.

Corporate Secretarial Functions:

• Manage corporate actions, restructuring, and secretarial documentation.
• Draft and review resolutions and internal policies.
• Maintain shareholder records and related documentation.

Legal Coordination & Contracting Support:

• Maintain a working understanding of legal contracts.
• Support in review, execution tracking, and compliance of agreements.
• Coordinate with external counsel where required.

Legal Repository & Documentation:

Maintain a centralized digital legal repository for:

• Contracts and agreements
• Licenses and approvals
• Corporate records and filings
• Ensure proper indexing, version control, and accessibility.
• Track renewals, validity, and compliance obligations.

Compliance & Risk Management:

• Develop and improve compliance frameworks and SOPs.
• Identify and mitigate enterprise compliance risks.
• Promote a culture of governance and regulatory awareness.

Qualifications & Experience:

• Qualified Company Secretary (ICSI).
• 5+ years of relevant experience.
• Experience in unlisted companies and dematerialization compliance preferred.

Skills & Competencies:

• Strong knowledge of Companies Act and MCA regulations.
• Familiarity with dematerialization process and depository systems.
• Exposure to enterprise compliance tracking.
• Basic understanding of contracts and legal documentation.
• Strong organizational and communication skills.

Key Performance Indicators (KPIs):

• Timely statutory filings with zero compliance lapses.
• Effective implementation of dematerialization requirements.
• Accuracy of digital shareholding records.
• Efficiency of company-wide compliance tracking system.
• Robustness of legal repository management.