Commercial Manager

Position: Manager: Commercial

Department: Commercial

Company: Vinton Engineering

Location: Kochi

ABOUT VINTON: Vinton is a leading Architectural Metal Works (AMW) company specializing in translating architectural design intent into high-quality, precision-engineered metal solutions. We work closely with architects, designers, and premium clients to deliver complex, design-driven metal works that combine aesthetics, engineering, and craftsmanship. At Vinton, execution excellence is not optional—it defines who we are.

Outsourcing Coordination

· Coordinate and monitor all outsourcing activities from material dispatch through job completion.

· Maintain accurate and up-to-date records of both ongoing and completed outsourcing jobs for effective tracking and reporting.

· Regularly update the designated WhatsApp group with the status of completed outsourcing activities.

· Coordinate with Planning and Project teams to prioritize outsourcing jobs based on project schedules, delivery commitments, and operational priorities.

· Follow up with outsourcing vendors to ensure committed delivery timelines are achieved.

Material Management

· Reviewing all incoming material requests generated in ERPNext, categorizing them based on priority, department, or project, and ensuring they are properly documented for processing.

· Carefully checking each supplier invoice to ensure that quantities, rates, item descriptions, and terms match the corresponding purchase order

· Creating and submitting purchase receipt entries to confirm that materials have been received in good condition and in the correct quantities as per the purchase order.

· Coordinate with the Stores Department for timely arrangement and issue of materials required for outsourcing.

· Share complete material details along with relevant work references, workbooks, or drawings to facilitate accurate material issuance.

· Verify material availability before dispatching work to avoid production delays.

· Ensure proper documentation and accountability for all materials issued for outsourcing.

· Track material consumption for every outsourced job by comparing issued quantities against returned balances.

· Ensure unused or balance materials are collected from outsourcing vendors and returned to stores with proper documentation.

Quality & Documentation

· Verify the quality and quantity of completed outsourced work before acceptance.

· Ensure outsourced work complies with approved drawings, specifications, and company quality standards.

· Ensure proper handover of drawings, technical documents, and materials to outsourcing vendors with clear execution instructions.

· Maintain complete records of outsourced jobs, including material movement, completion status, and inspection details.

· Ensure gate pass documentation is prepared and maintained for all materials sent outside the factory.

Coordination & Communication

· Coordinate effectively with Commercial, Projects, Planning, Production, Stores, and Quality teams.

· Escalate material shortages, delivery delays, quality concerns, or vendor issues to the Senior Manager – Commercial & Outsourcing for timely resolution.

· Support continuous improvement initiatives related to outsourcing processes and material control.

Qualifications

· Diploma or Bachelor's Degree in Mechanical Engineering, Production Engineering, Supply Chain Management, Logistics Management, Commerce, or a related discipline.

· Additional certification in Inventory Management or Supply Chain Management is an advantage.

Experience

8-14 years of experience in outsourcing coordination, material control, stores, commercial operations, or production coordination.