Chief of Staff

Job Description

Job Title: Founder Associate / EA to the CEO

Location: Bangalore

Type: Full-Time

The Mission Dr. Aridni Shah is no only the co-founder and CEO at immunitoAI, she is also the Scientific Head of the company, engaged in biological and scientific decision making of the company. She is currently juggling product strategy, day-to-day operations, business and commercial strategy, and will soon enter into active customer engagement and fundraising. Your mission is to take 50% of the non-strategic weight off her plate.

Key Responsibilities

1. CEO Enablement (The Right Hand)

Communication & Gatekeeping:

Serve as the primary bridge between the CEO and internal/external stakeholders. You will draft emails, prep briefing notes, and handle sensitive inquiries with professional poise.

Day-to-day operations:

Assist the CEO in day-to-day operations including accounting and book-keeping, co-ordinating with different teams and ensuring all items are checked off in the CEO's list of To-Dos

Travel & Logistics:

Handle end-to-end travel for conferences and fundraising roadshows.

2. Startup Operations (The Gap-Filler)

Fundraising Support:

Maintain the Investor Data Room (organizing pitch decks, legal docs, and cap tables) and track follow-ups after VC meetings.

People & Culture:

Own the small things that matteronboarding new hires, organizing team offsites, celebrating birthdays/milestones, and managing the office space.

Special Projects:

Take on Version 1.0 of tasks that don't have a home yetlike researching a new AI tool to ensure that the company operates at maximum efficiency, preparing Board of Directors presentations, conducting market research, etc.

3. Meeting Mastery

Attend meetings, capture raw ideas, and turn them into actionable tasks.

Prepare agendas, take concise minutes during executive meetings, andmost importantlytrack action items to ensure nothing falls through the cracks.

Hold the team accountable for deadlines set by the CEO.

Who You Are

High Agency:

You don't wait for a manual. If you don't know how to do something, you Google it, watch a YouTube video, and get it done.

The Swiss Army Knife:

You are comfortable jumping from a spreadsheet to a flight booking to a catering order in the span of 30 minutes.

Hyper-Organized:

You are the person who finds calm in the chaos. You have a system for everything.

Low Ego:

You're happy to handle a coffee run or a dry-cleaning pickup if it saves the CEO 30 minutes, but you're also smart enough to sit in on a board meeting.

Exceptional Comprehension and Communication Skills:

You do not need more than a few words to understand an assigned task and you can communicate in great detail to get the message across in a crystal clear manner.

Requirements

--24 years in a high-growth startup, agency, or demanding admin role.

--Tech Savvy Expert in Slack, Notion, Google Workspace, and AI tools (ChatGPT/Claude) to speed up workflows.

--Availability Startups don't always keep 9-to-5 hours. You're reachable when the stakes are high.

--Discretion You will see the bank balance and the hiring/firing plans. Discretion is nonnegotiable.