Chief of Staff

Job Description:

Job Title: Chief of Staff

Location: Mumbai
Reporting To: CMD / CEO / Managing Director
Working Days: 6 Days a Week

Job Summary

The Chief of Staff (CoS) acts as a strategic and operational partner to the CMD, ensuring disciplined execution of priorities, effective time and calendar management, strong follow-through on decisions, and seamless coordination across functions. The role combines strategy, executive office management, and high-level coordination.

Key Responsibilities

Strategic Planning & Execution
. Translate CMD's vision, directives, and strategic priorities into actionable plans
. Drive execution of cross-functional strategic initiatives and special projects
. Track progress on organisational goals, KPIs, and leadership deliverables

CMD Office, Calendar & Priority Management
. Own and manage the CMD's calendar with a strong focus on priority alignment
. Schedule, confirm, and coordinate internal and external meetings (in-person, virtual, site visits)
. Prepare daily, weekly, and monthly agendas for the CMD
. Anticipate scheduling conflicts and proactively optimise time utilisation
. Coordinate travel plans, meeting logistics, and briefing schedules

CMD Tracker & To-Do List Management
. Maintain a comprehensive CMD tracker capturing decisions, action items, and commitments
. Create and update daily and weekly to-do lists for the CMD
. Track follow-ups with department heads and stakeholders for timely closure
. Monitor deadlines, dependencies, and escalations
. Provide regular status updates and reminders to ensure accountability

Cross-Functional Coordination
. Act as a single point of coordination between the CMD and all department heads
. Ensure smooth communication and information flow across functions
. Resolve bottlenecks and escalate critical matters proactively

Governance & Decision Support
. Support leadership, review, and board meetings
. Prepare presentations, MIS, briefing notes, and decision-support documents
. Document meeting minutes, action points, and track closures

Stakeholder Management
. Interface with senior internal and external stakeholders, investors, consultants, and partners
. Represent the CMD in meetings when required and ensure continuity of communication

Special Projects & Confidential Matters
. Handle sensitive and confidential assignments with the highest level of discretion
. Lead or support strategic initiatives such as expansions, restructuring, or new ventures

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Job Expectations:

Key Skills & Competencies
. Excellent calendar, priority, and task-tracking skills
. Strong follow-up, coordination, and execution discipline
. Exceptional communication and stakeholder management abilities
. High integrity, confidentiality, and professionalism
. Ability to work in a fast-paced, dynamic leadership environment

. Proven experience managing CMD / CEO calendars and trackers
. Experience in real estate, township, luxury, or large corporate organisations is an advantage

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Minimum Qualification:

MBA or equivalent qualification preferred

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Minimum Job Experience:

10-15+ years of experience in strategy, operations, executive office, or CXO support roles

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Reporting to:

CMD

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Travel:

Travelling Required

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