- Purchase Order Management
- Convert approved PRs into compliant POs within defined SLAs.
- Validate specifications, pricing, budgets, and delivery timelines before issuance.
- Ensure accuracy, documentation, and audit compliance in ERP systems.
- Vendor Coordination
- Issue POs to vendors and secure timely acknowledgments.
- Track confirmations and proactively follow up on pending orders.
- Address vendor queries, amendments, and PO-related disputes.
- Maintain updated vendor master data (contacts, terms, lead times).
- ERP Accuracy & Compliance
- Ensure accurate and timely PO data entry aligned with internal controls.
- Monitor PO lifecycle (amendments, deliveries, closures).
- Reconcile open PO reports and resolve aged or non-compliant items.
- Support month/quarter-end closing and accrual accuracy.
- Discrepancy Resolution
- Resolve three-way match issues (POGRNInvoice) with AP and vendors.
- Manage PO amendments with proper approvals and documentation.
- Escalate complex discrepancies with recommended resolutions.
- Reporting & Process Improvement
- Prepare PO status, open liability, and compliance reports.
- Identify process gaps and recommend improvements.
- Support automation and system enhancement initiatives.
- Ensure SOP adherence and assist in team training.
Experience
36 years of hands-on experience in a P2P, procurement, or accounts payable function.
Demonstrated experience managing high-volume PO lifecycles in a corporate or shared services environment.
Prior experience with three-way matching, vendor management, and financial controls.
