Business Development Executive & Executive Assistant

Company: Pentaspace Design Studio Location: Mumbai, Maharashtra (On-site) Job Type: Full-time CTC: As per experience and suitability Reports To: Founder / Managing Director

About Pentaspace Design Studio

Pentaspace Design Studio is an architectural and design firm based in Mumbai, specializing in commercial, residential, and master-planning projects. We focus on delivering innovative design solutions that combine creativity, functionality, and excellence.

Role Overview

We are looking for a proactive, organized, and professional individual to handle Business Development and Executive Assistant responsibilities. The candidate will support business growth by identifying new opportunities, building client relationships, and assisting the Founder/Managing Director with daily schedules, meetings, communication, and administrative tasks.

Key Responsibilities1. Business Development & Client Management

· Identify and develop new business opportunities across commercial, residential, and real estate sectors.

· Build and maintain relationships with developers, corporate clients, real estate firms, and channel partners.

· Coordinate client meetings, prepare proposals, and assist with presentations and negotiations.

· Monitor market trends, competitor activities, and potential business opportunities.

· Maintain the CRM system, track leads, and provide regular updates on the sales pipeline.

· Represent the company at networking events, industry exhibitions, and business meetings.

· Follow up with prospective clients and maintain regular communication to convert leads into business opportunities.

2. Executive Assistant Responsibilities

· Manage the Founder/Managing Director's calendar, appointments, meetings, and travel arrangements.

· Coordinate internal and external meetings with clients and business partners.

· Prepare reports, presentations, meeting agendas, and briefing documents.

· Follow up on meeting action points and ensure timely completion of assigned tasks.

· Handle emails, correspondence, and confidential documents professionally.

· Coordinate with internal departments to ensure smooth communication and workflow.

· Assist in organizing business meetings, client visits, and company events.

· Support the Founder/Managing Director with daily administrative and business-related tasks.

Key Requirements

· Education: Bachelor's degree in Business Administration, Marketing, Management, or any relevant discipline.

· Experience: 3–7 years of experience in business development, executive assistance, or a similar role.

· Experience in architecture, interior design, real estate, or construction will be an advantage.

· Must be based in Mumbai or willing to work on-site in Mumbai.

Mandatory Skills

· Excellent communication skills in English, both written and verbal.

· Strong client relationship management and negotiation skills.

· Good organizational, coordination, and time-management abilities.

· Proficiency in MS Office, Excel, PowerPoint, and CRM tools.

· Ability to manage multiple responsibilities and prioritize tasks effectively.

· Professional attitude and discretion in handling confidential information.

· Strong follow-up skills and a proactive approach to problem-solving.