Business coordinator

Job Summary

We are looking for a proactive and organized Business Coordinator to support day-to-day business operations and ensure smooth coordination between management, sales, operations, clients, vendors, and internal departments. The candidate will be responsible for tracking business activities, managing follow-ups, preparing reports, coordinating meetings, and ensuring timely execution of assigned tasks.

Key Responsibilities

• Coordinate daily business activities and ensure smooth communication between departments.
• Work closely with the Director/Business Head on business-related tasks and follow-ups.
• Coordinate with sales, operations, accounts, logistics, procurement, and other departments.
• Follow up on pending tasks, orders, projects, payments, and client requirements.
• Maintain and update business records, databases, and CRM/ERP systems.
• Prepare daily, weekly, and monthly MIS reports and business updates.
• Track sales leads, enquiries, quotations, orders, and customer follow-ups.
• Coordinate with clients, vendors, suppliers, and business partners as required.
• Schedule and coordinate meetings, appointments, presentations, and business discussions.
• Prepare presentations, reports, proposals, quotations, and other business documents.
• Maintain proper documentation and ensure timely circulation of important information.
• Monitor deadlines, commitments, and action points and ensure timely follow-up.
• Assist management in tracking business performance and ongoing projects.
• Identify coordination gaps and communicate issues to the concerned department/management.
• Support new business initiatives, projects, events, and special assignments.
• Conduct basic market research and collect relevant business information when required.
• Handle confidential business information with professionalism and discretion.
  
  

Candidate Requirements

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 2–5 years of experience in Business Coordination, Sales Coordination, Operations, Business Development, or a similar role.
• Excellent verbal and written communication skills.
• Strong coordination and follow-up abilities.
• Good knowledge of MS Excel, Word, PowerPoint, and Google Workspace.
• Experience with CRM/ERP software is preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple responsibilities simultaneously.
• Good analytical and problem-solving skills.
• Professional, proactive, and detail-oriented approach.
  
  

Key Skills

• Business Coordination
• Management Support
• Sales & Operations Coordination
• Client & Vendor Coordination
• Follow-up & Task Management
• MIS & Reporting
• MS Excel & PowerPoint
• CRM / ERP
• Business Communication
• Documentation
• Time Management
• Problem Solving
  
  

Key Performance Indicators (KPIs)

• Timely completion and follow-up of assigned business activities.
• Accuracy and timely submission of MIS and reports.
• Effective coordination between departments.
• Timely follow-up with clients, vendors, and internal teams.
• Proper tracking of leads, orders, projects, and pending activities.
• Reduction in delays due to coordination gaps.
• Management satisfaction with business support and reporting.
  
  

Preferred Candidate Profile

The ideal candidate should be smart, well-organized, proactive, and excellent at follow-ups and communication. The candidate should be comfortable interacting with senior management, clients, vendors, and multiple internal departments and should be capable of independently managing day-to-day coordination responsibilities.

Skills: management,sales,communication