Harrier Information Systems is looking for a Business Admin Executive
Job Location: Mumbai/Nagpur (Hybrid/Remote)
Experience: 4 to 8 Years
Work Hours: 4:00 PM to 1:00 AM IST (As per Eastern Standard Time) – Fixed Shift
About us:
Harrier Information Systems Pvt. Ltd. is a technology solutions company with 20+ years of experience, delivering innovative digital solutions across BFSI, Healthcare & Life Sciences.
https://harriersys.com/
Vision: To be a trusted global technology partner, leveraging innovation and emerging technologies to create smarter, scalable, and impactful business solutions.
Mission: To deliver high-quality, secure, and innovative digital solutions that exceed customer expectations while creating sustainable value for clients, employees, and stakeholders.
Job Summary:
Highly organized and proactive professional responsible for supporting IT SLT with calendar management, office operations, events, travel, onboarding/offboarding, vendor coordination, and administrative activities. Strong communication, attention to detail, and ability to manage multiple priorities in a fast-paced global environment are essential.
Key Responsibilities:
- Create JD-Calendar & Meeting Management: Manage the IT full year calendar including board meetings, town halls, events, and budget planning. Support IT SLTs with calendar management, scheduling, and conflict resolution.
- Office Operations: Coordinate packages, deliveries, and maintenance for IT offices in New Jersey and London. Manage supply ordering including office supplies and hardware peripherals.
- Town Halls & Events: Book rooms and coordinate presentation owners for town halls. Manage event bookings including team fun events/volunteer opportunities, conferences, offsites, and strategic partner check ins.
- Travel & Expenses: Book travel for SLT and team members. Process expense reports and track against budget.
- On-boarding & Off-boarding: Coordinate equipment, seating, and access requests for new hires with HR and IT for contract to hires. Manage first day logistics and welcome materials for contract to hires.
- Vendor & Visitor Coordination: Manage badge access, NDAs, and sign in for onsite vendor visits.
- Documentation & Communication: Take and distribute meeting minutes with action item tracking for recurring leadership meetings. Maintain org charts, distribution lists, and shared document repository
Ideal Candidate Profile:
- 5-7 years of experience in executive support, IT operations coordination, office administration, or a similar role.
- Strong calendar, scheduling, meeting, and event management skills.
- Excellent organizational and multitasking abilities with strong attention to detail.
- Ability to coordinate across HR, IT, Facilities, Finance, vendors, and other stakeholders.
- Experience managing travel arrangements, expense reports, and budgets.
- Proficiency with Microsoft Office/365, Outlook, Teams, Excel, PowerPoint, and collaboration/document management tools.
- Ability to work with globally distributed teams and accommodate different time zones.
- Strong problem-solving skills and the ability to handle sensitive information with discretion.
Salary Range: Negotiable
If you are interested, please send your updated resume to [Confidential Information] or [HIDDEN TEXT]
Thanks & Best Regards
Mohan Bangde
TA Manager
Harrier Information Systems Pvt. Ltd.
https://www.harriersys.com,
India | UK | USA
