Organizational Context

Key Aspects:

• Part of the Aditya Birla Capital Limited, Aditya Birla Housing Finance Limited (ABHFL) is registered with the National Housing Bank as a housing finance company under the National Housing Bank Act, 1987. The company offers a complete range of housing finance solutions such as home loans, home improvement and home construction loans, balance transfer and top-up loans, loans against property and construction finance. The company acquired its license on 9th July 2014 and has aggressive growth plans.
• ABHFL has grown at a steady rate while reporting good asset quality despite challenges in the operating environment. While the industry is dominated by five large groups, there has been an emergence of segments like Affordable and self-employed borrowers, given the high potential in these segments. Despite increased focus by banks, HFCs have been able to maintain their share in the mortgage market. and is poised for rapid growth and plans to grow 5X (40,000 Cr) in the next 5 years. This shall take ABHFL within the top 5 percentile of HFCs in the country.

Job Context

Key Aspects:

• The operations department is mainly responsible for managing the operations i.e. processing of home loans and their disbursement. They provide quick and error free customer service and work in close coordination with the Sales and Risk departments. They implement processes and ensure strict compliance by liaising with the Risk team
• The main activities undertaken at the branch level includes customer service, documentation and system enrichment. The operations team processes transactions, ensures timely collections, and facilitates closures - post closures processes
• The branch operations manager has additional responsibilities to manage bounce check data and data submission

Key Challenges

• To check transactions details are accurate and give authorisation accordingly
• To ensure timely disbursement of loan to customer with zero errors in transaction
• To ensure timely and accurate dispatch of loan disbursal kits
• To ensure banking activities are completed in a timely manner to avoid any escalations
• To ensure proper handling of loan and customer property documents with updated trackers for reference
• To be mindful that all operations processes involve 60% manual intervention
• At bigger locations - more branches under the purview of the Branch Operations Manager - span of control is increased considerably

Enabling Skill Sets & Qualifications

• The skills required for this role are goal orientation, working effectively with the teams, interpersonal and influencing skills to manage customers effectively
• Education and experience required for this role is post graduate with minimum 7-10 years of work experience in the banking and lending domain

4) Key Result Areas:Writethe key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)

Oversee & Drive Branch Operations

• Drive branch operations in a manner that all the loans are processed and disbursed to customers within the stipulated TAT
• Ensure that all the branches receive completed files from the Credit team with customer collaterals (loan documents, agreements, KYC, credit verification, etc) within defined SLAs
• Ensure that the team has scrutinised all files for discrepancies and the necessary action is taken to complete the files
• Ensure optimization of resources and monitor over all end - to - end transaction queues
• Responsible for fund management and closure - post closure documentation for NOC processing
• Monitor timely dispatch of loan disbursal kits
• Manage both - internal & external audit of the branch, and take action on the finding and recommendations suggested
• Ensure regular review of processes is undertaken and potential risks are mitigated from time to time
• Liaise with other branches to learn their best practices and adopt them
• Recommend process level changes based on feedback received from the team, other supporting departments, external market trends
• Manage post disbursement documentation by conducting follow ups with stakeholders, reporting discrepancies to the Management and updating the system on a periodic basis

Performance Parameters

• Drive process efficiency by meeting SLAs during transactions
• Ensure reduction in errors and minimum critical escalations
• Keep FTR% and Performance% in check
• Maintain the process quality and resolve errors in minimum TAT
• Keep a check on regulatory norms and ensure data is easily and accurately available to respond to audit queries
• Ensure Follow through on post disbursement processes within agreed TATs
• Review processes and user guidelines on a periodical basis and make/ recommend the necessary changes

Customer Management

• Engage with customers depending on the value or complexity of the case.
• Guide & support the collections team in case of any delinquencies in late payment
• Seek out and implement ways to increase client satisfaction through efficient client management

MIS and Reporting

• Monitor performance parameters on a regular basis and take remedial measures
• Oversee the creation of periodic MIS and provide the same to the Zonal Head, together with specific insights to enable them to take critical management decisions
• Review process adherence, drive audit compliance and take remedial measures to reduce audit queries.

Team Management

• Align the team with the overall branch objectives by creating awareness about the performance parameters
• Build capability in the team by reviewing performance on a continuous basis and provide training opportunities on desired aspects
• Encourage the team to develop innovative solutions to existing problems in transactions and support in their implementation.

Client Servicing

• Handling branch walkin for all the service requests
• On time query resolution
• CRM Creation and Assignment/resolution
• One ABC portal registration

5) Job Purpose of Direct Reports:Describe the job purpose of the direct report/s to the job (in 2-3 lines for each report)

NA

Relationship Type

Frequency

Nature

Internal

Regional/Area Operations Manager

Zonal Operations Manager

Head of Operations

Credit Team/Sales Team

Collections Team

Concurrent Auditors

IT Team

Ongoing

Ongoing

Adhoc

Ongoing

Ongoing

Ongoing

As and When required

From Reporting point of view and for daily huddles and work allocation discussion

For Skip level discussion, for Huddle calls and for any suggestion or query discussion

For Huddle calls/Informational Call

Loan processing and disbursement process

Delinquencies related to repayment

Interaction with regards to statutory audits

For infra setup/Bug fixing

External

Customers

Local Banks

External Auditors

Storage Vendor

Ongoing

Ongoing

Yearly

Ongoing

Interaction with regards to loan processing, disbursement and repayment

Interaction with regards to loan disbursement and in case of any escalations

Interaction with regards to regulatory audits

For docket dispatch