Billing & Invoicing Associate (3rd party payroll)

Job Overview

We are seeking a detail-oriented and organized Junior Billing & Invoicing Associate to join our administration team. In this role, you will be primarily responsible for accurate data entry, processing invoices, maintaining billing records, and supporting daily financial operations.

The ideal candidate will have strong foundational knowledge of Microsoft Excel and a high level of accuracy when handling numbers and data.

Key Responsibilities

• Data Entry & Processing: Accurate and timely entry of billing data, vendor invoices and PR-PO into our accounting system/ERP.
• Document Verification: Cross-check invoices against supporting documents (e.g., purchase orders, delivery receipts, or contract terms) to ensure data integrity.
• Record Keeping: Maintain systematic digital and physical archives of all billing documents, receipts, and financial correspondence for internal audits.
• Follow-up Support: Assist the team in tracking outstanding invoices and pulling reports for pending or unrecovered payments.
• Lease Management: Knowledge of lease Management, Rent Payment processing, Lease agreements knowledge.
• Asset Management: Preparing AR asset request like, scrap sale, asset transfer & sale of asset.
• Excel Management: Maintain and update daily/weekly invoicing trackers, lookup sheets, and pending recovery logs using MS Excel.
• Invoice Generation: Assist in preparing, verifying, and dispatching accurate invoices to clients or internal departments based on company guidelines.

Required Skills & Qualifications

Experience: More than 2 years of experience in data entry, billing, or back-office operations. Preferably in admin function as applicable.

System Knowledge: Oracle, P2P or any ERP system.

Excel Skills: Strong basic-to-intermediate MS Excel skills (knowledge of functions like VLOOKUP, SUMIF, data filtering, sorting, and basic formatting is highly desirable).

Attention to Detail: Exceptional accuracy in data entry and a sharp eye for identifying discrepancies in numbers.

Communication: Clear written and verbal communication skills for coordinating with internal teams and clarifying billing data.

Time Management: Ability to meet strict regular invoicing deadlines and manage daily data volume efficiently.