We are hiring a Billing Executive for our Admin Team based out of Andheri, Mumbai.
Experience - 3 to 5 years
Invoice Processing (PAN India)
- Ensure accurate and timely processing of invoices received from all PAN India locations. Verify all invoices against Purchase Orders (POs), PRs, and service delivery records before forwarding for approval.
- Ensure invoices are processed within the defined TAT and in compliance with company policy and statutory requirements.
Vendor Coordination
- Regularly coordinate and follow up with vendors to ensure invoices are submitted within the defined timeline.
- Resolve vendor queries related to billing, deductions, or payment delays in coordination with relevant teams.
- Maintain a healthy and professional vendor relationship to ensure smooth billing operations.
Invoice Verification & Validation
- Check all invoices for accuracy in rates, quantities, taxes (GST), and terms before processing.
- Ensure supporting documents (PO copy, service confirmation, approval mail, etc.) are attached with every invoice.
- Highlight discrepancies or mismatches to the concerned department and ensure timely rectification.
Accounts Coordination
- Coordinate with the Accounts/Finance team for payment status and ensure timely release of payments to vendors.
- Support Finance during invoice posting, validation, and audit review.
- Update vendors with payment status once cleared by Accounts.
Procurement Coordination
- Coordinate with the Procurement team for PO issuance and sharing the same with vendors.
- Ensure invoice processing only against valid and approved POs.
- Track PO validity and balance for recurring services and renewals.
Tracking & Record Management
- Maintain and regularly update the Invoice, PR, and PO tracker for all locations.
- Maintain a digital repository of invoices, approvals, and supporting documents for easy retrieval.
- Prepare and share weekly/monthly MIS reports on billing status, pending invoices, and payment timelines.
- Ensure adherence to internal controls and company billing policies.
Process Improvement & Coordination
- Identify process gaps and suggest improvements to enhance billing efficiency.
- Ensure coordination among Admin, Procurement, and Accounts teams to minimize delays and rework.
