Bid Management Specialist

Job Title: Bid Management Specialist

Location: Noida

Full time

Shift time: 6:00PM-3:00 AM Night shift

Primary responsibilities involve leading bid management activities in response to client Requests for Proposal /Quotation/Information (RFx) activities involving talent services, consulting services, solutions offerings, and training solutions.

Coordinates RFx activities with regional U.S. Markets regional teams, enterprise sales and delivery teams, consulting and solutions sales drivers, Akkodis Academy, and Akkodis, Adecco and LHH national and global bid management teams.

Develops proposals and presentations that drive regional, national, and global sales efforts for Akkodis business units under the Adecco Group portfolio. Coordinates completion of full bid response content and pricing with other team members, sales drivers, and leader stakeholders authorized to approve customer bids.

Effectively communicates through creative writing the business profile, service offerings, delivery history, and corporate policies of Akkodis to prospective customers.

Leverages knowledge mastery of all aspects of Akkodis services lines and business operations to develop accurate and compelling responses to client RFx.

Prepares detailed information for clients pertaining to Akkodis market differentiators, disruptive technologies, methods, policies, and compelling facts and statements in driving business growth.

Provides graphic design support for new business pursuits, in addition to client-facing and internal management presentations.

This position requires an employee to be able to manage and execute RFx projects from concept to completion and manage multiple projects simultaneously while meeting strict deadlines.

Essential Functions, Duties & Responsibilities

Proposal Support (Primary Duty)

Receives, researches, and coordinates the collection of necessary project information from branch offices, enterprise, and consulting teams, including initial review of project documents and understanding of requirements.

Acts as a liaison between contracts department, branch offices, enterprise and consulting teams, and pricing analysts to cover all legal, account and pricing information as requested in the clients RFx documents and requests.

Writes customized content specifically tailored to the industry and client in addressing client business requirements. Ensures content quality and accuracy of all proposal documentation.

Manages projects and timelines across multiple teams for all phases of the proposal process, including planning, design, quality review, and production. Ensures quality standards and adherence to company policies, methodologies, and deadlines of RFx projects are met.

Coordinates delivery of RFx proposals, including via web portal, email, and/or printing/physical delivery.

Follows up with sales drivers and/or clients to ensure that proposals are successfully delivered.

Multimedia Support (Secondary to Marketing)

Designs and creates graphics to meet specific needs for Akkodis business proposals, as well as client-facing and internal management presentations.

Provides formatting and re-design assistance for proposals and presentations.

Manages and maintains proposal graphic design files, including logos, photos, and art, as well as sponsor and client logos, and photos/graphics from other designers.

Other Duties

Identifies potential issues in project documents and requirements, and follows up with assigned team members responsible for those task items.

Reviews, edits, and proofs all drafts, adhering to project timelines.

Tracks missed deadlines and follows up with branches, enterprise and consulting teams, or internal contacts as necessary to ensure the on-time delivery and completion of all response requests.

Researches information requests pertaining to clients from branches, enterprise teams, Internet, and other corporate departments to have a better understanding of client needs.

Drives the search for references and success stories (client case studies) and obtains approval for publication from business owners.

Participates in special projects and performs other related duties as required.