Job Title: Bid Executive
Experience: 2-3 Years
Department / Function: Bid/Pre sales
Location: Ahmedabad Employment Type: Full time
Position Overview
We are seeking a detail-oriented and proactive Bid Executive with 2-3 years of experience in handling government and private sector tenders. The role involves end-to-end management of tender processes, including documentation, submission, coordination with stakeholders, and ensuring compliance with organizational and client requirements.
Key Responsibilities
- Identify relevant tenders from government, PSU, and private portals.
- Study tender documents (RFP, RFQ, EOI, BOQ, etc.) and prepare summaries for management review.
- Coordinate with internal departments (technical, finance, legal) for gathering necessary documents.
- Prepare and submit pre-qualification documents, technical bids, and commercial bids as per deadlines.
- Ensure compliance with eligibility criteria, formats, and certifications required in the tender.
- Maintain records of submitted tenders and track their status.
- Handle tender-related queries and prepare clarifications/responses as required.
- Liaise with clients, vendors, and consultants for tender requirements.
- Support the business development team in preparing presentations and proposals.
- Maintain knowledge of industry practices, e-procurement portals, and tendering guidelines.
Required Qualifications & Skills
- Graduate in Business Administration / Commerce / Engineering or equivalent.
- 2 years of experience in tender management & bid preparation.
- Strong understanding of tendering processes (government & corporate).
- Hands-on experience in e-tendering portals (GeM, CPPP, state portals, etc.).
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Good knowledge of documentation, compliance, and commercial terms.
- Excellent communication and coordination skills.
- Ability to work under tight deadlines with accuracy.
