Job Title: Bid & Design Associate
Job Purpose
The Bid & Design Associate / Specialist supports Sales and Project teams by delivering highquality design, specification, and pricing solutions. This role collaborates with internal stakeholders and suppliers to translate customer workspace strategies into actionable design and tender submissions. The goal is to ensure accurate, timely, and competitive proposals that contribute to Haworth's operational excellence and financial performance.
Key Roles & Responsibilities
Bidding & Tender Support
- Collaborate with Sales to understand tender requirements and client expectations.
- Prepare design and specification packages, including product configurations, renders, space plans, and floor layouts.
- Conduct margin checks to ensure compliance with technical and commercial requirements.
- Coordinate with Haworth factories and thirdparty suppliers for pricing and lead times of nonstandard (Specials) products.
- Work closely with crossfunctional teams such as Purchasing, Specials, Finance, Visualisation, Ideation, Sustainability, etc.
- Develop Operational Maintenance Manuals and product presentations in PowerPoint.
- Maintain accurate drawing archives and project documentation.
- Ensure timely submission of all drawings, pricing, and tender deliverables.
- Compile and verify all documents for accuracy before tender submission.
- Liaise with internal teams to clarify scope, timelines, and deliverables.
- Create presentation boards/mood boards for mockups.
- Prepare sales presentation materials using PowerPoint, Ceros, InDesign, etc.
- Support E-bid submissions with global account managers.
Life Cycle Services
- Collaborate with Project/Life Cycle Service Managers on reconfigurations and service requests, including pricing and proposals.
- Prepare margin calculations for service orders.
- Generate OBK files for spare parts, reconfigurations, and warranty replacements.
Order Placement
- Validate sales order documents before sending to Order Services for processing.
- Prepare data and pricing for thirdparty product creation for order entry.
- Create OBK files and margin calculations, ensuring pricing accuracy.
- Address clarifications requested by Customer Service Teams or Sales teams.
Internal & External Relationships
Internal
- Sales Team
- Project Managers
- Bid & Design Team
- Sales Administration Nature: Information exchange, collaboration, influencing workflows.
External
- Factories
- Thirdparty suppliers
- OEM partners
- Clients & Designers Nature: Exchange of complex information, alignment on specifications.
Business Expertise & Knowledge
- Leverages strong industry and commercial understanding to drive operational and financial efficiency.
- Understands workspace design trends, furniture solutions, and competitive landscapes.
Experience
Job Requirements & Qualifications
- Minimum 4 years of commercial experience in design, specification, tender support, or related fields.
Skills & Tools
- Proficiency in:
- Microsoft Excel, Word, PowerPoint
- AutoCAD, PCON
- Adobe Photoshop
- Project Matrix
- Strong attention to detail and accuracy.
- Ability to work both independently and in team environments.
- Willingness to work overtime when required.
Travel
