Key Responsibilities
Roles & Responsibilities Qualifications & Competence
- Coordinate project activities with Engineering, Procurement, Production, QC, Stores, Logistics, Accounts, and Commissioning teams.
- Maintain and update project schedules, milestone trackers, pending activities, responsibilities, and target dates.
- Prepare and circulate daily, weekly, and monthly project status reports.
- Maintain complete project-wise documentation from project initiation to final close-out.
- Control incoming and outgoing drawings, technical documents, approvals, correspondence, and revisions.
- Maintain document registers, drawing registers, transmittals, revision history, and approval status.
- Ensure only the latest approved drawings and documents are circulated to relevant departments.
- Follow up with internal teams and customers for pending documents, drawings, approvals, and technical clarifications.
- Maintain records of Purchase Orders, specifications, BOMs, Material Requests, inspection reports, test reports, packing lists, and dispatch documents.
- Track document submissions, customer comments, approvals, revisions, and resubmissions until final closure.
- Prepare meeting minutes, action trackers, and follow up on pending actions.
- Maintain proper document naming, filing, version control, backup, and easy retrieval of project records.
- Support preparation of handover documents, O&M manuals, commissioning records, warranties, and final project dossiers.
- Coordinate documentation required for inspection, dispatch, commissioning, and customer handover.
- Ensure all project documents and pending actions are properly closed and archived at project completion.
- Any Science Graduate /Diploma
Experience
- 4+ year experience in Administration, Secretarial, Projects
Key Competencies
- Project coordination and follow-up
- Document control and attention to detail
- Strong communication and reporting skills
- Good organisation and time management
- Proficiency in MS Office, Excel, Google Workspace, and document tracking systems
