Associate Secretary

We at Azim Premji Foundation are working towards building a just, equitable, humane and sustainable society in India.

As an Associate Secretary, you will play a key role in ensuring smooth day-to-day functioning.

Job responsibilities:

• Manage and maintain Leaders calendars, appointments, meeting schedules and administrative logistics.
• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Planning and coordination of conferences / external events.
• Handle incoming and outgoing correspondence, including emails, letters, and telephone calls.
• Independently manage their offices in times of absence and keep them updated.
• Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
• Prepare reports, presentations, documents, and other business materials.
• Maintain filing systems, records, and confidential documents.
• Arrange travel, accommodation, and logistics for business trips.
• Receive visitors and act as the first point of contact for internal and external stakeholders.
• Monitor office supplies and coordinate procurement when necessary.
• Support management with administrative projects and special assignments.
• Ensure compliance with company policies and maintain professional office standards.

Qualification and Experience:

• Bachelor's degree with minimum 3 years experience in a similar role.

Skills and Attributes:

• Effective oral and written English communication skills, active listening and accurate reading comprehension.
• Familiarity with Microsoft Office and record keeping.
• Excellent interpersonal skills and ability to work with people.
• Ability to maintain handle confidential information.
• Well organised, with eye for detail, able to think ahead and plan effectively.

Work Location: St. Marks road, Bengaluru