Roles & Responsibilities:
- Office Management: Oversee the day-to-day functioning of the office, including managing office supplies, organizing workspaces, and ensuring a clean and productive environment.
- Vendor & Facility Management: Manage relationships with vendors and service providers, ensuring timely procurement of office supplies and services (e.g., cleaning, maintenance, utilities).
- Documentation & Record Management: Maintain and organize essential records, documents, and files in compliance with company policies and industry standards, ensuring proper documentation for audits.
- Travel & Logistics Management: Coordinate travel arrangements, accommodation, and logistics for employees and guests, ensuring cost-effective and efficient travel management.
- Meeting & Event Coordination: Organize internal and external meetings, conferences, and events, including scheduling, preparing materials, and managing logistics.
- Compliance & Safety: Ensure adherence to organizational policies, procedures, and AS9120 certifications, promoting workplace safety, security, and compliance with legal and regulatory requirements.
- Support to Senior Management: Assist senior leadership with administrative tasks such as scheduling, correspondence, and report preparation.
- Communication Liaison: Act as a point of contact for internal and external communication, ensuring smooth coordination between departments and stakeholders.
Experience:
Minimum 3 years of experience in an administrative role with experience in managing office operations, coordinating multiple tasks, and supporting senior management.
Education:
Bachelor's degree in Business Administration, Office Management, or a related field. Certification in Administration (preferred) or relevant management courses will be an added advantage.
Skills Required:
Organization & Time Management, Communication Skills, Attention to Detail, Technical Proficiency, Problem-Solving Skills, Discretion & Confidentiality, Adaptability & Flexibility
Key Performance Indicators (KPIs):
- Office Efficiency, Vendor Management, Travel Cost Management, Compliance Rate, Event Coordination, Employee Satisfaction, Document Accuracy
