Associate Manager - Procurement

Job Summary:

The Associate Manager Procurement (Home or Hospitality Interiors) is responsible for sourcing, negotiating, and purchasing materials, finishes, furniture, fixtures, and services required for interior fit-out projects. The role ensures cost efficiency, quality compliance, and timely availability of materials to meet project deadlines.

Key Responsibilities:

1. Procurement Planning

Develop procurement strategies aligned with project timelines and budgets.

Review BOQs, drawings, and specifications to identify material requirements.

Prepare procurement schedules in coordination with project managers.

2. Vendor Management

Identify, evaluate, and onboard new suppliers and subcontractors.

Maintain a database of approved vendors for interior materials (woodwork, laminates, veneers, hardware, lighting, fabrics, glass, metal, etc.).

Conduct vendor performance evaluations.

3. Sourcing & Negotiation

Float RFQs (Request for Quotations) and compare technical & commercial proposals.

Negotiate pricing, payment terms, delivery schedules, and contracts.

Ensure cost optimization without compromising quality.

4. Purchase Order Management

Issue purchase orders and ensure accuracy in terms and specifications.

Track orders to ensure timely delivery.

Resolve discrepancies related to quantity, quality, or specifications.

5. Cost Control & Budgeting

Monitor procurement budgets and maintain cost control.

Analyze market trends and price fluctuations.

Suggest value engineering alternatives when required.

6. Coordination

Coordinate with design, project, and site teams to understand material requirements.

Ensure materials are delivered as per project schedule.

Liaise with accounts for invoice processing and payment follow-ups.

7. Quality & Compliance

Ensure materials meet approved specifications and quality standards.

Verify compliance with contractual and legal requirements.

Manage documentation including contracts, invoices, and delivery notes.

Required Qualifications:

Bachelor's degree in QS, Procurement, Civil Engineering, Interior Design, or related field.

3-5 years of procurement experience in residential interior fit-outs or construction.

Strong knowledge of interior materials and market suppliers, including new materials and vendors/suppliers/contractors

Key Skills:

AutoCAD / Sketchup skills is essential for developing BoQs and estimates

Strong negotiation and vendor management skills

Knowledge of reading BOQs and technical drawings

Cost analysis and budgeting

Contract management

Excellent communication and coordination abilities

Proficiency in SAP, AutoCAD, MS Excel, and procurement software

KPIs (Performance Indicators):

Cost savings achieved

On-time material delivery rate

Vendor performance rating

Budget adherence

Reduction in material wastage