JOB SUMMARY
Assist Head of Sub-Unit to run day-to-day-business operations of OPEX Sub-Unit, which include budget monitoring, utilization tracking, annual budget preparation and to ensure reports related to OPEX are prepared within stipulated deadlines and resolve any issues pertaining to systems/applications.
1) Monitoring and reporting - 5O%
OPEX budget monitoring
- Established profiling, understanding, and analyzing the nature, process, cost, price, quantity, requirement, budget basis, etc of each account code for guideline and reference.
- Check and review via system, on PR, PO and GR issued by extracting data from ERP i.e BCEA, OTBI and subledger and ransform the data into budget monitoring template. Ensure all are issued in correct account combination and ensure the budget is spent within allocated and approved budget.
- Ensure PR and budget balance by budget year is updated on a timely basis.
- Check and monitor carry forward PO movement on timely basis. Clean up and monitor the open PO and to follow up with ODs on status of each project (lapsed and prolong open PO) i.e progress, status, any variation order, termination etc.
- Revision - Budget Transfer/ ReaEEocation
- Review the completeness and justification on budget transfer (BT)/budget reallocation (BR) form submitted by OD and to seek approval from respective Approving Authority.
- Check on current budget availability in the system against utilization report and PR yet converted to PO.
- Execute BT/ BR in EPBCS revision once approved and validate the revision budget in ERP
- Update respective OD via e-mail.
OPEX Reporting
- Analysing detailed cost utilization and issues against plans to ensure that budget consumption is in accordance with plan.
- Collaborating with OD to review budget trend and bases affecting budget needs.
- Identify and explain variances between actual vs budget for OPEX at the end of each reporting date.
- Check and verify monthly performance-based report to present to each
- department (report card) based on specified criteria.
2) Budget Preparation - 3O%
- Assist and involve in the preparation of annual budget.
- Review and finalize the OPEX criteria, templates, reports, and appendices for distribution to ODs.
- Compile forecast and proposed budget submission from ODs, check and verify the workings with relevant supporting documents.
- Prepare budget materials for budget challenge session (BCS) with
- HOU/HOS/HOD/CEO as per stipulated timeline.
- Propose any recommendations or improvements on the budget proposed by ODs
- during BCS.
- Follow up with related ODs for revised BPj and other related matters.
- Communicate with OD once the budget is approved by the Board.
3) System - Solving issue & Improvement and maintenance - 15%
- Propose solution of issues pertaining to workflow, processes, and reporting.
- Propose any potential areas for improvement and to work together with relevant parties for implementation.
- Check and review the data in the Data Analytic Object (DAO), to suggest solutions for issues and to propose any relevant improvement.
- Assist in system testing and enhancement as and when required.
4) Ad-Hoc Task - 5%
- Ensure data and information on OPEX upon ad-hoc request are ready within a reasonable timeline.
- Alternate or relief to perform OPEX tasks as and when other colleague is on leave.
- Represent Sub-Unit in any discussion session related to OPEX.
- Carry out all other duties as instructed by the Immediate Superior from time to time.
Other roles and responsibilities:
(Do not delete, mandatory to carry out these roles and responsibilities
Compliance with ISO CEause 5.3 Organisational roles, responsibilities and authority
- Always adhere to Air Selangor Integrated Management System (AIMS) and HSE policy and involvement in implementing the Management System.
- Ensure the objective/KPI are established in line with the Company's contexts, strategic direction and purpose.
- Aware, understand and manage key risks, hazards and aspects of your work activities.
- Acknowledge your right not to conduct any work deemed to be harmful to your health and safety.
- Aware and understand your roles and responsibility to provide support during the execution of Emergency Response Plan (ERP) and Business Continuity Plan (BCP) during crisis/emergency, ensuring the continuation of water supply to the consumer at highest quality and providing the best service and customer experience.
- Aware and understand the asset criticality in the operational activities and ensure all assets are maintained in good working conditions.
- Aware and understand the confidentiality, availability, and integrity of information assets under your custodian.
- Aware and understand the whistle-blower policy and carry out daily job activity with full integrity.
- Practice SACRED personality while carrying out daily job activity, which includes:
- Safety Conscious
- Agile
- Creative
- Reliable
- Efficient
- Digitally driven
Minimum Qualifications
- Bachelor/ Professional degree in Accounting or Finance or its equivalent
- Minimum of 3-5 years of experience in related field
Knowledge
- Knowledgeable in the entire process of budgeting and familiar with procurement process and accounting ie GL, AP, and AR
- Familiar with regulations and acts related to water industry
- Oracle ERP and EPBCS Cloud based system
- Advanced knowledge in Microsoft Office applications Word, Excel, Power Point, Power BI
- Capable of Analyzing financial information and handle huge data
- Good numeracy skills with and attention to details
- Intermediate leadership skills
- Team player, analytical and possess high integrity
- Self-starter and possess good interpersonal and communication skills.
- Able to work within tight deadline
- Ability to liaise successfully with all position levels within the groups
- High capacity for responsibility and to be able to use own initiative
