Job Title: HR & Workplace Experience Associate
Location: Gurgaon
About the Role We are looking for an organized, proactive HR & Workplace Experience Associate. In this true hybrid role, you will split your time between core Human Resources functions and managing the day-to-day facilities and administrative needs of our physical workspace. If you love variety, take pride in creating a great employee experience, and sweat the small details, this role is for you.
Key Responsibilities
HR Operations & Employee Lifecycle
- Support onboarding and offboarding processes
- Ensure HR databases and trackers remain accurate and up to date
- Support employee engagement and wellness initiatives
- Assist with new-hire orientation and employee communications
Workplace Administration & Facilities
- Manage day-to-day office operations and facility requirements
- Coordinate with housekeeping, security, pantry, and facility vendors
- Monitor office supplies, stationery, and workplace inventory
- Ensure meeting rooms and common spaces are functional and well maintained
- Coordinate repairs, maintenance activities, and vendor visits
- Support workplace safety, compliance, and emergency preparedness activities
Employee Experience
- Help organize office events, celebrations, town halls, and employee engagement activities
- Coordinate logistics for leadership visits and internal meetings
- Support smooth execution of employee programs and workplace initiatives
Vendor & Budget Coordination
- Raise purchase requests and coordinate vendor invoices
- Track expenditure related to facilities and employee events
- Maintain records of vendor contracts and service quality
- Support procurement activities related to workplace operations
What We Are Looking For
- Experience: 1–3 years in HR, Office Management, Administrative Support, or a similar multifaceted role.
- Discretion: Proven ability to handle highly confidential HR information with professionalism.
- Hyper-Organized: You can juggle a vendor issue, an angry printer, and a new hire orientation in the same morning without dropping the ball.
- Tech-Savvy: Comfortable using HR software (e.g., BambooHR, Workday), Google Workspace/Microsoft Office, and Slack/Teams.
- Communication: Warm, clear, and professional written and verbal communication skills.
