What's The Role
Technical Asset Support (TAS) team aims to develop central, competitive capabilities, delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.
The Data Document Management Engineer is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high-level quality checks. The role will be responsible in the maintenance, assurance, technical support, and standardization of Shell's Upstream, IG and Downstream assets technical data.
The role will steer the Document Management of an asset's technical drawings, vendor/OEM correspondences, procedures, and other engineering drawings.
What You'll Be Doing
- Work in CMMS (SAP) and EDMS tools such as either AIM-EDMS / ASSAI / ACCONEX / UDOCs (Doc Management tool) for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.
- Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.
- Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.
- Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations. Understanding the functions of the various equipment's /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.
- Opens each drawing or document and performs quality check based on the Asset's Document Management standards - returns document turnovers to the originator that don't meet baseline quality standards. Sends required notifications and closes document turnover per
- instruction when complete.
- Loads documents to EDMS, adds metadata and links to FLOC per instruction.
- Looks at opportunities to streamline processes in the future.
- Shift work following operating hours of the Downstream operation units across the globe.
- Virtual working with diverse stakeholders and time zones for day to day operations
- Effective initiative to identify and help resolve business and technical issues within areas of responsibility.
- A self-starter and reliable deliverer, with good verbal and written skills in English.
- The role primarily involves the remote support to the downstream operating units/sites in the drawing management & updates.
What You Bring
- University / Technical/Professional / Engineering in Mechanical / Instrumentation / Electrical / Industrial / Chemical Engineering.
- Preferably 2 to 3+ yrs. post degree in engineering / technical jobs from one or more of the following: Experience handling technical documentation in the Oil and Gas or related industry. Experience working in an ERT or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint. Experience working in an Engineering Document Management Systems (EDMS.) such as AIM-EDMS / ASSAI / AHA. Experience in applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.
- Preferable someone with strong communication and can easily grasp information.
- Demonstrates collaboration and contributes positively to team dynamics.
- Ability to prioritize and ensure delivery of priorities for the area of responsibility.
- Flexible and adaptable to change, with track record of demonstrating initiative, analytical capabilities and problem solving.
- Technical Documentation in the following: Project Drawings – IFR/IFC's, Level Sketches, P&IDs, PEFs, etc., Vendor/OEM Manual, Equipment Diagrams.
- Experience in AIM-EDMS, ASSAI, and Primavera.
- Experience in Engineering Projects as part of project controls team.
- Experience in Reporting and Analysis and use of tools such as MS Access, Advanced Excel, Spotfire, Power BI, and other similar tools.
- Experience in Engineering Continuous Improvement practices, Failure Mode and Effects Analysis, Fault Tree Analysis, and Total Quality Management.
What We Offer
You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.
- Progress as a person as we work on the energy transition together.
- Continuously grow the transferable skills you need to get ahead.
- Work at the forefront of technology, trends, and practices.
- Collaborate with experienced colleagues with unique expertise.
- Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
- Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
- Grow as you progress through diverse career opportunities in national and
- international teams.
- Gain access to a wide range of training and development programmes.
