JOB DESCRIPTION
POSITION SUMMARY
JOB SUMMARY:
- Management, control and review of secretarial operations and corporate action projects.
- Design of policy and governance frameworks.
- Adept at performing secretarial functions like conducting Board Meetings, Annual General Meetings and Integrated Reporting.
- Potentially be expected to take charge as CS of a material unlisted subsidiaries with Independent Board members.
- Design and oversight over key control procedures such as Related Party approvals, Regulation 30 etc
Position
Associate Director Secretarial
Reporting to
Company Secretary
Location
Andheri, Mumbai
Role Summary
KEY RESPONSIBILITIES:
Listed entity:
- Drafting, review and quality control of Board/Committee documentation Agenda, minutes etc
- Arrangements and participating in Board Meetings, Committee Meetings & General Meetings.
- Managing pre and post matters for smooth conduct of the Board, Committee & General Meetings
- Managing Integrated Annual Report drafting and issuance process
- Updating the Policies in line with the statutory amendments;
- Designing and monitoring corporate action projects mergers, fund raising, buy-back, acquisitions;
- Managing the activities related to Postal Ballot;
- Managing compliances pertaining to declaration and distribution of dividend;
- Monitoring, analyzing changes in the regulatory landscape and its implementation
- Review of ESOP allotment and Listing process
- FEMA compliance in respect of ODI/FDI
Unlisted entities:
- Independent charge of Board of material unlisted subsidiaries including conducting Board meetings
- Oversight of overseas subsidiaries board and compliance management
Essential Qualification
Experience
- 12-15 years of relevant experience in a equity Listed entity, preferably at a level directly reporting to main CS
Knowledge and skills
- Strong analytical, problem solving & organizational abilities.
- Design thinking and analytical mindset
- Ability to structure policies and frameworks
- Confident, professional, positive attitude while dealing with senior Board members and other stakeholders
- Demonstrate self-discipline & good time management
- Self-starter & can work on multiple assignments under pressure
- Ability to manage and mentor teams
