Position Overview
An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs/RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids
Key Responsibilities
- Bid Process Management: Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions.
- Documentation & Proposal Preparation: Draft, review, and format technical/commercial responses aligned with client RFP/RFQ requirements.
- Team Coordination: Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals.
- Compliance & Quality Control: Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards.
- Repository & CRM Management: Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal.
- Commercial Assistance: Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team.
- Reporting & Tracking: Maintain bid trackers, provide progress updates.
Required Qualifications & Skills
Must-have:
- Post Graduate MCA/B.E/B.Tech/MSc. (IT) + MBA (preferred)
- Knowledge of MS Office, eProcurement Portals, GeM etc.
- Key soft skills: Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management
Preferred:
- GeM Gold Certified
- Presales and Solutioning, Cost Estimation
Skills & Attributes
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Attention to detail with a focus on compliance and quality
- Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools
- Ability to coordinate with cross-functional teams under tight deadlines
- Analytical mindset with problem-solving skills
- Adaptability and eagerness to learn bid management practices
- Strong interpersonal skills for stakeholder engagement
- Commercial awareness and basic understanding of pricing models
- Self-motivated, proactive, and deadline-oriented
