Administrative Support: Provide administrative assistance to management and staff, including handling phone calls, emails, and correspondence, scheduling meetings, and maintaining office records.
Front Desk Management: Greet visitors, answer inquiries, and direct them to the appropriate person or department. Maintain a tidy and organized reception area.
Office Supplies Management: Monitor and replenish office supplies, including stationery, equipment, and pantry items. Place orders as needed and ensure timely delivery.
Facilities Management: Coordinate with building management and vendors for maintenance and repairs of office facilities, equipment, and utilities.
Travel Coordination: Assist with travel arrangements for employees, including booking flights, hotels, and transportation, and preparing travel itineraries.
Event Coordination: Coordinate office events, meetings, workshops, and seminars, including venue booking, catering arrangements, and logistical support.
Document Management: Maintain and organize office files, documents, and records in both physical and electronic formats. Ensure confidentiality and security of sensitive information.
Database Management: Update and maintain contact databases, employee directories, and other organizational databases.
General Support: Assist with ad-hoc projects and tasks as assigned by management. Provide support to other departments as needed.
