Associate Admin

Job Description

Position Title

Associate – Admin

Organisation

Pahlé India Foundation (PIF)

Location

New Delhi

Reports To

[Manager / Head – Administration]

Employment Type

Full-time

Experience Required

2–5 years

About Pahlé India Foundation

Pahlé India Foundation (PIF) is a leading public policy think-and-action tank that works at the intersection of research, policy implementation, and partnerships to drive India's inclusive development agenda. PIF collaborates with government, industry, philanthropy, and knowledge partners to design evidence-based solutions that foster a Viksit Bharat.

Role Summary

The Associate – Admin will support the day-to-day administrative and office operations of the organisation, including travel and accommodation coordination, attendance management, procurement, asset and IT support, and vendor coordination. The role requires strong organisational skills, reliability and the ability to coordinate smoothly with internal teams, vendors, service providers and media/design partners.

Key Responsibilities (KRAs)

• Coordinate travel and accommodation bookings for staff, including flights, trains and hotel stays.
• Manage staff attendance records and related administrative tracking.
• Support asset management, including maintaining records of office equipment and IT assets.
• Handle procurement of groceries, stationery and other office requirements.
• Manage general administration and IT support, including dispatch and courier coordination.
• Coordinate logistics for important meetings, including scheduling, venue and hospitality arrangements.
• Coordinate with the website vendor, design vendor and media personnel for Op-eds and related publications.

Educational Qualification

• Bachelor's degree in Business Administration, Commerce, Management or a related field (preferred).
• Diploma/Certification in Office Administration or Facility Management would be an added advantage.

Experience

• 2–5 years of experience in office administration, operations or administrative coordination.
• Experience in a corporate office, consulting firm, NGO, think tank or research institution preferred.
• Experience in coordinating travel, procurement and office operations.

Technical Skills

• Good working knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with Google Workspace.
• Experience with HRMS/attendance systems (e.g., Keka) is desirable.
• Ability to coordinate with travel agencies, vendors and service providers.
• Basic understanding of IT asset management and office infrastructure.

Other Attributes

• Strong organisational and multitasking skills, with attention to detail.
• Reliable and proactive in following up with vendors and service providers.
• Good interpersonal and communication skills.
• Ability to work under pressure and manage time-sensitive coordination, such as travel and meetings.

How to Apply

Interested candidates may share their updated resume at [recruitment email] with the subject line Application – Associate, Admin.