- Job Title: Project Management Office (PMO) Specialist
- Department: Transversal Change Management
Position Over view:
BNP Paribas is looking for a seasoned, detailoriented PMO professional to build, operate, and continuously improve the Project Management Office that supports the bank's crossdepartmental delivery across multiple geographic sites. The incumbent will define standards, consolidate reporting, manage portfoliolevel risks and benefits, and serve as the central hub for governance and stakeholder alignment. Strong analytical ability, a keen eye for detail, and accountability for portfolio performance are essential.
Direct Responsibilities
- Presentation & Communication : Create and continuously update decks for project briefings, steeringcommittee updates, and stakeholder meetings
- RAID & Risk Management Maintain the RAID log and risk matrix; identify, document, and flag emerging risks to the Project Manager and relevant stakeholders for prompt mitigation
- Presentation & Communication Create and continuously update decks for project briefings, steeringcommittee updates, and stakeholder meetings
- ActionItem & Timesheet Tracking: Track all action items to ensure timely completion; record and validate team timesheets for accurate efforttracking and cost reporting.
- Status Reporting: Produce regular projectstatus reports that highlight progress, variances, upcoming milestones, and cost performance
- Strategic Alignment :Classify, select, and prioritize projects to ensure they are aligned with corporate and team strategy
- Ceremony Coordination: Schedule and run all project ceremonies (kickoffs, daily standups, reviews, retrospectives, etc.).
- DaytoDay PM Support: Act as the primary point of contact for routine queries, providing timely assistance to the Project Manager.
- MultiProject Oversight :Maintain a holistic view of the entire portfolio, guaranteeing data integrity and uptodate status across all initiatives
- Operational Execution: Manage defined subtasks, act as a project assistant, and provide operational support to keep initiatives
Contributing Responsibilities
- PMO Governance: Design and chair the Project Steering Committee; define decisionmaking authority, escalation paths, and stage
- Benefit Realization & Value Delivery: Establish a benefitsrealization framework (KPIs, targetstate metrics, measurement cadence). Monitor benefit dashboards and trigger corrective actions when projected value deviates
- Financial Stewardship: Own the project budget: consolidate forecasts, track actual spend, and report variance to Finance and senior leadership. Conduct costbenefit and ROI analyses for change requests and scope adjustments, complying with Finance policies and regulatory requirements.
- Risk & Issue Leadership: Maintain a projectlevel risk register; proactively identify interproject risks; lead mitigation planning. Escalate only risks that exceed predefined thresholds; otherwise drive resolution within the project team.
- Project Closure & Knowledge Transfer: Oversee formal project closeout: final benefit verification, financial reconciliation, and archival of artefacts. Lead lessonslearned sessions and publish a Project Playbook for future initiatives
- DataDriven Decision Making: Use metrics, KPIs, and analytics (Earned Value Management, trendanalysis visualisations) to inform course corrections, resource reallocation, and benefit validation.
- Change Management & Transition Planning: Design and execute structured transition plans (training, SOPs, hypercare) that move solutions into steady state with minimal disruption. Conduct changereadiness assessments and manage handoffs.
- Strategic Vision & Business Acumen: Translate daytoday execution into longterm strategic outcomes and communicate effectively with finance, sales, and operations stakeholders.
Technical Skills
- ProjectManagement Tools: 10 + years of handson experience with Microsoft Project, Jira Advanced Roadmaps, or equivalent; ability to configure, track, and report on initiatives.
- Advanced Excel & Data Analytics: Expert in formulas, pivot tables, Power Query, Power Pivot, and data visualisation for dashboards, variance analysis, and forecasting.
- Risk & Financial Management: Proven expertise in portfoliolevel risk registers, impactprobability assessments, budgeting, cost tracking, ROI/benefit realisation, and financial reconciliation.
- Resource & Capacity Planning: Modelling demand, skillmapping, leveling, and optimisation of internal and thirdparty resources.
- Agile/Scrum Knowledge: Understanding of Scrum ceremonies, backlog grooming, sprint planning and ability to blend Agile practices within a traditionally structured PMO.
- Collaboration Platforms: Proficiency with Microsoft Teams, SharePoint, Confluence, Slack, and similar enterprisewide tools.
- Change Management: Ability to design and execute transition plans, stakeholder readiness assessments, training rollouts, and hypercare support.
- Technical Awareness: Familiarity with TFS/Azure DevOps concepts to communicate effectively with technical delivery teams.
Behavioral Skills
- Time & Energy Management: Prioritises workload, delegates effectively, and models disciplined work habits.
- Ethical Integrity & Accountability: Acts transparently, owns outcomes, and adheres to corporate values and compliance standards.
- CustomerCentric Mindset: Keeps enduser needs frontandcenter; gathers feedback continuously to deliver real value.
- Continuous Improvement: Actively seeks ways to refine processes, tools, and outcomes; promotes a learning culture.
Education & Certifications:
- Bachelor's degree in Business Administration, Engineering, Computer Science, Information Systems, or a closely related field plus one or more of the following Professional certification or its equivalent recognized –
- Project Management Professional (Project Management Institute)
- PRINCE2 Practitioner
- PMO Certified Practitioner (PMO-CP)
- Portfolio, Program and Project Offices (P3O)
- PMI Agile Certified Practitioner (PMI-ACP)
