Title: Assistant Project Manager (Hospitality Interiors)
Location: Navi Mumbai
Experience- 5yrs+
Notice Period- Immediate-1 Month Max
Shift-Night Shift(Apply only if ok with night shift)
Job Summary
It is a US-based company specializing in interior design solutions, is seeking an Assistant
Project Manager with a background in civil/architecture/interior design to join our team in Navi
Mumbai, India. We are seeking an experienced and detail-oriented Project Manager to lead and
coordinate the sourcing, supply, and delivery of products for hospitality industry clients. This role
involves managing end-to-end supply chain projects, including vendor coordination, logistics
planning, timeline adherence, and client communication for FF&E (Furniture, Fixtures & Equipment),OS&E (Operating Supplies & Equipment), or F&B-related supplies.
The ideal candidate is responsible for facilitating the coordination of architectural and civil engineering activities, managing sales orders and purchase orders, coordinating procurement processes, utilizing spreadsheet formulas for data analysis, overseeing shop drawings, and coordinating with vendors to support hospitality construction projects.
Key Responsibilities
Project Planning & Coordination:
- Develop detailed project plans for product procurement and delivery of material to jobsite.
- Coordinate with internal teams (design, procurement, logistics, finance, etc.) and external
vendors.
- Oversee multiple supply chain projects simultaneously, ensuring timelines and budgets are
met.
Client & Stakeholder Communication
- Serve as the main point of contact for hospitality clients throughout the project lifecycle.
- Provide regular updates to stakeholders on progress, risks, and milestones.
Vendor & Supplier Management
- Collaborate with approved vendors to ensure timely production and quality compliance.
- Evaluate supplier performance and support procurement team in sourcing decisions.
Logistics & Delivery
- Manage the scheduling of shipments and delivery to hotels, resorts, or restaurant
properties.
- Monitor and resolve any issues related to shipping, customs clearance, or last-mile delivery.
Quality Control & Compliance
- Ensure products meet required quality and brand standards.
- Adhere to safety, sustainability, and compliance regulations relevant to hospitality supply.
Budget Management
- Track project costs and variances against budget forecasts.
- Support cost-saving initiatives and report financials as required.
Issuing Sales Orders And Purchase Orders
- Coordinate with vendors and internal stakeholders to facilitate the issuance of sales orders
and purchase orders for materials and services.
- Raising payment timely payment request.
Excel Skills
- Utilize advanced Excel skills to manage project data, track expenses, and generate reports
for analysis.
- Prepare and share expediting reports and project related reports and share with the stake
holders.
Bid Revisions
- Coordinate bid revisions with vendors and internal stakeholders to ensure alignment with
project requirements and budget constraints.
- Prepare Change Orders and creating budget for same.
Project Documentation & Close Out Report
- Maintain comprehensive documentation of project activities, including contracts, purchase
orders, and correspondence with vendors.
- Prepare project close out reports.
Qualifications
- Bachelor's degree in architecture, civil engineering, construction management, or a related
field.
- 35+ years of project management experience in hospitality, supply chain, procurement or
site execution works in commercial or residential projects.
- PMP certification or equivalent is a plus.
- Knowledge of FF&E, OS&E, or hospitality procurement preferred.
Skills & Competencies
- Strong organizational and time management skills.
- Proficiency in project management tools (e.g., MS Project, Monday.com, Asana).
- Excellent communication and negotiation skills.
- Analytical and problem-solving abilities.
- Ability to manage multiple projects under tight deadlines.
Requirements
- Background in Civil/Architecture/Interior Design: Bachelor's degree or equivalent experience
in a relevant field.
- Excellent Communication Skills: Strong verbal and written communication skills in English,
with the ability to interact effectively with internal teams and external vendors.
- Interiors Experience: Previous experience in interior design projects, with a solid
understanding of materials, finishes, and construction processes.
- Estimation Experience: Proficiency in project estimation techniques, with the ability to
accurately forecast costs and timelines.
- Excel Skills: Advanced proficiency in Microsoft Excel, including functions, formulas, and data
analysis tools.
- Vendor Management: Demonstrated experience in coordinating with vendors, negotiating
contracts, and resolving issues in a timely manner.
Skills: real estate,project manager,civil engineer,construction,residential,commercial,interior projects,hospitality projects,pmp
