Assistant Project Manager- AV

Assistant Project Manager AV

Location: Pune

Company: Zyeta

About Zyeta

Zyeta is a global workspace design and build company that integrates strategy, design, and technology to create workplaces that inspire people and elevate performance. We partner with leading global enterprises to deliver high-quality, immersive environments that reflect their culture and business vision.

Our culture is defined by ownership, agility, and excellence where speed, accountability, and teamwork are the foundation of everything we do. At Zyeta, leaders are doers. We believe in showing up, solving problems, and driving outcomes with clarity and conviction.

Role Overview

The Assistant Project Manager AV plays a critical role in ensuring seamless execution of Audio-Visual (AV) and technology integration across workplace projects. This role requires a detail-oriented, proactive, and execution-focused professional who can coordinate between design, vendors, and site teams to deliver high-quality AV solutions on time and within budget.

You will support project planning, monitor execution, and ensure AV systems are integrated smoothly with overall project delivery. This role demands hands-on involvement, strong coordination skills, and the ability to foresee and mitigate risks in a fast-paced environment.

You are someone who understands both technical and on-site realities and ensures AV deliverables are executed with precision and reliability.

Key Responsibilities

AV Project Coordination & Execution

Support the planning and execution of AV and technology integration across multiple projects.

Coordinate with design teams to understand AV requirements and ensure accurate implementation on-site.

Track project timelines and ensure AV deliverables align with overall project schedules.

Assist in monitoring installation, testing, and commissioning of AV systems.

Ensure adherence to quality standards, specifications, and client requirements.

Planning, Scheduling & Tracking

Assist in developing detailed AV execution plans in coordination with Project Managers and AV consultants.

Track progress against schedules and highlight potential delays or risks proactively.

Maintain and update project trackers, reports, and documentation related to AV scope.

Support the use of project management tools (MS Project, Zoho Projects & Sprints) for tracking and reporting.

Ensure proper sequencing of AV activities in alignment with civil, MEP, and design execution.

Vendor & Stakeholder Coordination

Coordinate with AV vendors, contractors, and consultants to ensure timely delivery and installation.

Track vendor performance, material delivery, and installation milestones.

Ensure clear communication between internal teams and external partners.

Participate in review meetings with clients and stakeholders to provide updates on AV progress.

Support vendor onboarding, documentation, and compliance processes.

Quality, Testing & Commissioning

Assist in ensuring all AV installations meet design specifications and quality benchmarks.

Support testing, commissioning, and handover processes for AV systems.

Coordinate snag resolution and ensure closure before project handover.

Maintain documentation of system configurations, drawings, and manuals.

Change Management & Documentation

Track design changes and ensure proper implementation of revised AV requirements.

Maintain updated drawings, BOQs, and documentation to avoid discrepancies.

Ensure all changes are documented, communicated, and approved before execution.

Support preparation of reports and updates for stakeholders on AV scope progress.

Who You Are

A detail-oriented coordinator who ensures nothing falls through the cracks.

A proactive executor who anticipates issues and resolves them early.

A strong communicator who aligns multiple teams and stakeholders effectively.

A problem solver who understands both technical systems and site realities.

A disciplined professional who thrives in structured, fast-paced environments.

Qualifications & Experience

36 years of experience in AV project coordination, technology integration, or related roles.

Basic to strong understanding of AV systems (VC systems, displays, acoustics, control systems, etc.).

Experience working in commercial interiors, workplace projects, or technology integration environments.

Familiarity with project management tools like MS Project, Zoho Projects, or similar.

Strong coordination, communication, and organizational skills.

Ability to manage multiple stakeholders and tasks simultaneously.

Why Zyeta

At Zyeta, execution is everything. We believe in ownership, speed, and precision. As an Assistant Project Manager AV, you will play a key role in delivering cutting-edge workplace technology solutions that enhance user experience and performance.

This is your opportunity to work on high-impact projects, collaborate with cross-functional teams, and grow into a strong project leader in a fast-paced, high-accountability environment.

DREAM IT. DO IT.