Assistant Manager- Procurement

Job Title: Assistant Manager- Procurement

Function: Procurement

Location: Mumbai

Req ID:R-1171513

MAIN JOB PURPOSE

• The Procurement hub in India has emerged as the biggest Procurement hub across the globe with 275 FTE positions based in India
• The India Procurement leadership team (IPLT) has been created with 1 VP and 9 Procurement Directors ( 10 WL3+)
• In this role you will provide proactive and high-level business support to the India Procurement Leadership Team ( 1 VP Procurement and 4-5 Procurement Directors).
• The Procurement function requires an assistant who is a self-starter with attention to detail, who can interact regularly with all Procurement Leaders within India as well as global Procurement Leadership.
• You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business.
• In addition to the core assistant work, this role is accountable for coordinating the strategic Programs of Procurement.
• We seek a candidate who will spend time working on the tasks as described below, take time for your own development, and specifically want to challenge yourself to have a greater impact across the function you are supporting.

JOB SUMMARY

• Complex diary management - arrange meetings on a daily basis, both virtual and in person across multiple time zones, and reschedule as needed for all IPLT Members
• Organization of international and local travel, including preparations of itineraries and travel logistics, visa applications, and the management of out-of-office requirements
• Sending meeting invitations, agendas, minutes, and other communications on behalf of leaders
• Maintaining departmental lists, manage distribution of internal communications and meeting invites, and ensure proper maintenance for new joiners and leavers
• Coordinate, schedule, and track Procurement Overheads Budget with support from finance and Temporary Positions with support from HR.
• Manage the allocations of global and local travel expenses, working with finance
• Look at value creation and cost reduction opportunities in all areas of administrative expenses
• Contribute actively as part of the Talent and Culture Squad and drive KPIs as per the squad deliverables
• IPLT Governance of Squads - Work with various Squad Leads to ensure squad meetings are arranged timely according to the schedules.
• Prepare PowerPoint presentations, Excel spreadsheets, (PowerBI) reports and materials for meetings as per requirements of IPLT Members.
• Liaise with internal and external business partners and supplier contacts .
• Proactively tackle issues related to (administrative) processes to ensure speed and efficiency, improving them for the IPLT and the Procurement team
• Process expenses, purchase requests, and invoices using relevant systems
• Organize occasional in-person meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.

KEY REQUIREMENTS
Due to the changing nature of jobs, we find it more important that you can identify yourself with below behaviors instead of listing factual requirements like education level or years of experience. Therefore, we set out the requirements for the job as Behaviors (Standards of Leadership) and Skills.