Assistant Manager - Planning

Job Summary

Coordinates with various departments for smooth functioning of the projects

Key Accountabilities

Duty Statements

Co-ordination

• Co-ordination for getting the preliminary engineering approvals
• Co-ordinate with commercial for releasing bank guarantee & Insurance policy
• Conduct a Project Initialization meeting to discuss the critical issues of the project with all the departments
• Co-ordinate with commercial and design team for documentation & approval from site
• Responsible for regularly following up with procurement department to ensure timely supplies of material
• Co-ordinate with vendors for drawing approvals & manufacturing clearances and opening of LC's and organising inspection
• Co-ordinate with logistics, commercial and vendors for dispatch of materials
• Co-ordinate with sites for shortages and damages with site and vendor
• Maintain billing details and provide them to commercial department for commercial invoice and to logistics department for custom invoice
• Monitoring the physical progress of the projects
• Prepare the project plan (L2 Schedule/ internal micro plan)
• Keep a track of project profitability and cash flows
  
  

Budgeting And Costing

• Make yearly budgets and keep a track for supplies
• Handle timely release quantities from manufacturing/ inspection/ dispatches
  
  

Dimensions

• People Management (Yes/ No): Yes
• Staff Reporting (If Yes): 5 or more
• Financial Activities (If Any): No
  

Capability Required

Key Interactions:

Internal Customers

• Project Manager (Site)
• Manager (Commercial, Design, Finance, Procurement, Logistics, Legal, Insurance, Taxation, Supply chain)
  
  

External Customers

• Vendors
• Clients
  
  

Knowledge & Skill Requirements

(Abilities & Expertise in field)

Personal Attributes

Knowledge (Technical / Functional)

• Knowledge of appropriate procedures for collecting and reviewing information (III)
• Inco terms (II)
  
  

Oral and written communication : has the ability and professionalism to communicate clear, concise and credible information (III)

Adaptability : has the ability to maintain good performance and quality of work under pressure and is prepared to manage last minute changes (III)

Team player : has the ability to actively foster a good working environment among the team and build effective team relationships (III)

Coordination Ability: Facilitates the flow of work for a process or procedure and has the ability to monitor or regulate those procedures and tasks (IV)

Essential Skills/Expertise Required

• Excel/ Primavera/ Microsoft Project (Working knowledge of the software) (III)
• Planning Tool (Desirable) (II)
  
  

BEHAVIORAL COMPETENCIES

PROFICIENCY

Delivery Focus: Plans timely in order to deliver as per schedule. Ensures accuracy and timeliness of outputs. Anticipates any possible roadblocks that might come in the way of delivery and fixes them in order to meet timelines.

III

Cost & Profitability Focus: Plans timely to achieve targets within budgeted cost. Comes up with innovative ways to increase profitability by way of seeking additional workforce/ revenue on the same project to increase margins. Focuses only on must do expenditures.

III

Cross Functional Team Work: Takes efforts to understand the impact of his/ her actions on other departments. Treats and expects other departments as internal customers. Regularly interacts with other departments.

III

Ownership and Accountability: Does not pass the buck. Takes ownership of his/ her responsibility area.Owns up an assignment and makes all the efforts to overcome the obstacles. Ensures delivery of his/ her target instead of waiting for others to finish their part.

III