Job Summary
Reporting to the Director, Finance, the Assistant Manager/Manager, Procurement & Compliance, is responsible for leading the organisation's procurement function, ensuring effective procurement governance and compliance, overseeing strategic sourcing and tender exercises, administering supplier contracts, and driving procurement best practices across the organisation. The role partners closely with internal stakeholders to ensure procurement activities are conducted in a transparent, efficient and compliant manner while supporting organisational objectives, audit requirements and grant funding compliance.
Job Description
Procurement Operations
- Lead and oversee end-to-end procurement activities from sourcing and quotation through purchase order issuance, contract administration, goods and services receipt, and procurement close-out
- Review and approve procurement requests to ensure compliance with procurement policies, approval authorities and budget requirements
- Oversee the processing of Purchase Requisitions (PRs), Purchase Quotations (PQs), Purchase Orders (POs) and Goods Received Notes (GRNs), ensuring adherence to procurement policies and internal controls
- Ensure procurement records and documentation are complete, accurate and properly maintained
Tender & Strategic Sourcing
- Lead and oversee RFQ, ITQ, RFP and Open Tender exercises from procurement planning through contract award
- Develop sourcing strategies and procurement approaches that achieve value for money while ensuring fairness, transparency and compliance
- Review and approve procurement specifications, tender documentation and evaluation criteria in consultation with business units
- Manage tender publication, briefings, site visits, clarifications, evaluations and contract award processes
- Coordinate Tender Evaluation Committee (TEC) meetings and provide procurement advice throughout the evaluation process
- Lead commercial negotiations with suppliers to achieve the most advantageous commercial outcome while maintaining procurement integrity
- Prepare procurement recommendation papers, approval memoranda and submissions to Management, EXCO and other approving authorities
Contract & Vendor Management
- Lead the administration of supplier contracts throughout the contract lifecycle, including contract award, execution, performance monitoring, variation orders, renewals, extensions and contract close-out
- Develop and maintain strategic supplier relationships to improve service delivery and operational performance
- Maintain the supplier database and contract register
- Monitor supplier performance and resolve contractual or operational issues where required
- Ensure timely renewal, extension or re-tendering of contracts to maintain service continuity
Procurement Governance & Compliance
- Lead the implementation and enforcement of procurement policies, approval authorities and governance requirements across the organisation
- Ensure procurement activities comply with organisational policies, grant funding requirements and applicable regulatory requirements
- Develop, review and continuously improve procurement policies, procedures, templates and standard operating procedures
- Drive continuous improvement initiatives to strengthen procurement governance, compliance and operational efficiency
Stakeholder Support
- Partner with departments to provide procurement advice throughout the procurement lifecycle
- Conduct procurement training and awareness programmes across the organisation
- Promote procurement best practices and foster a culture of compliance
- Work closely with Finance and business units to improve procurement efficiency and payment processes
Leadership
- Lead, coach and develop procurement team members to achieve departmental objectives
- Support succession planning and capability development within the Procurement function
Other Duties
- Must be willing to work on match days, including weekends, in line with SPL, WPL, and National Team calendar
- Undertake any other duties assigned by the Reporting Officer or General Secretary
Job Requirements
- Degree in Procurement, Supply Chain Management, Business Administration, Finance or a related discipline.
- At least 8 years of relevant procurement experience, including tender and contract management.
- Demonstrated experience leading procurement governance and compliance initiatives.
- Public sector, grant-funded or sports industry procurement experience will be an advantage
