Assistant Manager Human Resources

MBA-HR with 5 to 8 yrs experience in Global Accounting & Auditing firm/Outsourcing firm/Management Consulting firm/Top 10 global accounting firm.

Key Responsibilities

HR & Employee Relations

• Act as the primary point of contact for employees for day-to-day HR-related matters.
• Build strong and positive relationships with employees across all levels.
• Listen to employee concerns, understand issues, and provide appropriate support or escalate matters to management when required.
• Maintain a positive, professional, and employee-friendly work environment.
• Handle employee grievances and ensure timely resolution.
• Support management in maintaining employee discipline and workplace standards.
• Conduct regular interaction with employees to understand their needs, concerns, and feedback.
• Maintain confidentiality while handling sensitive employee matters.

HR Operations

• Manage day-to-day HR activities and employee lifecycle processes.
• Handle joining formalities, employee documentation, induction, confirmation, transfers, promotions, and exit formalities.
• Maintain and update employee records and HR databases.
• Coordinate attendance, leave, and other employee-related information.
• Coordinate with payroll / finance team for monthly payroll inputs.
• Prepare HR MIS and reports for management.
• Ensure proper implementation of company HR policies and procedures.

Recruitment Support

• Coordinate recruitment requirements with department heads.
• Screen CVs and conduct initial HR discussions.
• Coordinate interviews with candidates and management.
• Follow up with candidates through the selection and joining process.
• Coordinate with recruitment consultants and external agencies.
• Maintain recruitment and manpower records.

Employee Engagement

• Plan and coordinate employee engagement activities.
• Organize employee events, celebrations, team activities, festivals, and other internal initiatives.
• Support initiatives to improve employee morale, motivation, and retention.
• Conduct employee feedback and engagement activities.
• Promote a positive organizational culture.

HR Policies & Processes

• Assist in developing, implementing, and updating HR policies.
• Ensure employees understand and follow company policies.
• Communicate HR policies and organizational updates effectively.
• Identify areas where HR processes can be improved and recommend practical solutions.

Administration

• Manage day-to-day office administration and facilities.
• Coordinate with vendors, housekeeping, security, maintenance, and other service providers.
• Ensure the office is maintained in a clean, professional, and employee-friendly manner.
• Manage office supplies, stationery, seating arrangements, and general administrative requirements.
• Coordinate travel, accommodation, meetings, events, and other administrative requirements when required.
• Maintain administrative records and vendor documentation.
• Coordinate with building management / facility management for office-related matters.
• Ensure smooth functioning of day-to-day office operations.

Management Coordination

• Work closely with senior management and department heads on HR and administrative matters.
• Provide management with regular updates on employee-related issues and HR activities.
• Support management in implementing organizational initiatives.
• Assist in handling employee performance, disciplinary, and behavioural matters.
• Maintain a professional balance between employee needs and business requirements.