Role Overview:
The Assistant Manager - Facilities & Administration is responsible for ensuring the smooth and efficient day-to-day operations of the workplace. The role involves maintaining office facilities, managing administrative tasks, IT support and supporting the overall workplace experience.
What You Will Do:
- Oversee daily facility operations, including maintenance of the office premises and coordination with vendors for repairs, cleaning, and upkeep
- Ensure that office equipment (e.g., printers, coffee machines, etc.) are functioning properly and address any issues promptly
- Maintain a comfortable and safe work environment by ensuring that all health and safety standards are met
- Manage access control and security systems for the office
- Handle procurement and inventory management of office supplies, equipment, and pantry stock
- Manage office seating arrangements and maintain updated seating plans
- Assist with travel arrangements, accommodation, and logistics for employees, visitors, and executives as needed
- Support the IT Admin team, w.r.t IT related work, which requires coordinating with the building's IT admin team
- Coordinate with internal teams for organizing events, meetings, and other corporate functions
- Serve as a point of contact for employees regarding facility-related inquiries or concerns
- Ensure the smooth onboarding of new employees by coordinating seating, equipment setup, and orientation on office policies
- Address ad hoc administrative requests from various departments
- Maintain accurate and up-to-date records of facilities, vendor agreements, office inventory, and other administrative documentation
What You Will Need:
- Bachelor's degree in Business Administration, Facilities Management, or a related field
- 6-9 years of experience in facilities management & administration
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with facilities management software is a plus
