Commercial Support & Documentation
- Vet orders, contracts, invoicing, budget supplements, and GO creation activities.
- Handle scrap and buyback billing in coordination with concerned teams and warehouses.
- Ensure timely processing of invoicing activities for retrofit jobs and FOC billing; share daily invoices with field teams.
- SO release, CRM approvals, Daily collections,
- Check and send requests to cross-functional teams for project job updates (GO creation, budget updates, MTA transfers).
Financial Analysis & Reporting
Compile MIS reports for business reviews (PCM, open jobs, jobs < ₹2 Lacs, EMD, BG, unbilled, liquidation plans).
Review and analyse various GL accounts for system control and proper accounting.Provide timely reporting related to monthly closing activities.Prepare retrofit job templates and send to RFM & HO for job closure approvals with necessary supporting.
Receivable / Payable Management
- Review and control branch Accounts Receivable aging (Past Due EMDs, recovery of old BGs).
- Clear branch unapplied credits and payments lying in CWD accounts and unlinked balances.
- Customer and vendor reconciliation; resolve queries promptly.
- Confirmation of Balances for SSPs, Reconcilation, Dealer Visits
- Vendor payable reconciliation against issuance of debit notes.
Compliance & Audit Support
- Check and post guarantee write-back cost entries in SAP.
- Review GST/TDS entries and seek clearances from Sales Tax team.
- Support during audits by providing required documents and data on time; ensure proper record-keeping at branches.
- Resolve IRN-related issues to avoid GST filing gaps.
Coordination & Cross-Functional Support
- Follow up with field teams for MIS and reporting related to Zonal & HO requirements.
- Check and review customer POs and agreements in coordination with legal and operations teams.
- Provide BG, guarantee/solvency, CIB & EMD to customers on time.
- Support tender-related documentation and requirements.
Other Activities
- Check daily RTGS reports; claim and adjust payments.
- Handle SEZ follow-ups with clients and customs officers as required.
- Ensure timely clearance of CWD and unlinked balances.
