Job Description
Job Description – Assistant Manager / Deputy Manager – EXIM Operations
Company: Group Bayport
Location: Gandhinagar, Gujarat
Department: Supply Chain & Logistics – International Trade Operations
Position: Assistant Manager / Deputy Manager – EXIM Operations
Experience: 5–12 Years
About The Role
We are looking for an experienced
EXIM professional to independently manage end-to-end
Export, Import and Cross-Trade operations, ensuring timely shipment execution, documentation accuracy, customs compliance and cost control across domestic and international business operations.
Key Responsibilities
- Manage end-to-end Export & Import operations from shipment booking to delivery and documentation closure.
- Handle Sea & Air shipments, including FCL/LCL operations and coordination with freight forwarders, CHA and overseas agents.
- Prepare, verify and maintain commercial and shipping documentation, including Invoice, Packing List, Shipping Bill, Bill of Lading/AWB, Certificate of Origin, Insurance and other required documents.
- Coordinate with CHA/customs for classification, valuation, customs filing, examination and shipment clearance.
- Manage Import of raw materials, consumables, spares and capital goods for SEZ/DTA operations.
- Handle Third-Country / Cross-Trade shipments, including switch BL, third-party invoicing, origin documentation and related compliance.
- Ensure correct application of HSN/HS classification, Incoterms and applicable EXIM regulations.
- Monitor demurrage, detention and free-time, taking proactive action to avoid additional costs.
- Manage and evaluate freight forwarders, CHA and overseas agents against agreed service levels and commercial terms.
- Verify freight/CHA/agent invoices and coordinate with Finance for timely settlement.
- Maintain a live shipment tracker and provide regular MIS/reporting on shipment status, freight cost, demurrage/detention, claims and chargebacks.
- Ensure compliance with applicable FEMA, DGFT, SEZ and customs requirements.
- Coordinate with Production, Quality, Finance, Customer Experience and overseas teams for smooth shipment execution.
Mandatory Candidate Requirements
Candidates Must Have
- Strong hands-on experience in both Export AND Import operations – export-only profiles will not be considered.
- Practical experience in Third-Country / Cross-Trade / Merchanting Trade.
- Experience in Sea Freight and preferably Air Freight.
- Strong knowledge of Shipping Bill, Bill of Entry, BL/AWB, COO, Invoice, Packing List and customs documentation.
- Working knowledge of SEZ/DTA operations and customs procedures.
- Knowledge of HS classification, valuation, Incoterms 2020, DGFT and FEMA requirements.
- Experience managing freight forwarders, CHA and overseas agents.
- Excellent written and verbal communication skills, particularly professional email correspondence.
- Strong stakeholder-management and coordination skills.
- Good working knowledge of MS Excel/MIS.
Preferred Experience
Candidates from the following backgrounds can be considered:
- Freight Forwarding / NVOCC / CHA
- Corporate EXIM / International Trade
- Manufacturing / Export-oriented organizations
- SEZ / EOU / Bonded Warehouse
- Companies handling high-SKU/customized products
- Experience with Marketplace/Retail Partner logistics will be an added advantage.
Education
- Graduate in any discipline.
- PG qualification in International Business / Foreign Trade / Supply Chain preferred.
- Customs/Trade certification will be an added advantage.
