Assistant Manager Administration

Company Profile

Ctenon, a Global Executive Search Firm is looking for an Assistant Manager - Administration & Accounts to join our Office in Baner, Pune.

Key Responsibilities:

• Manage employee records
• Keep records of invoices and payments received. Follow up with client to ensure timely receipt of payments
• Liaise with the Co-Working office team for smooth functioning
• Keep record of expenses - vendor / supplier partner payments, employee out of pocket, rent etc. Ensure timely payments.
• All activities under office administration - systematic documentation, storage, cleanliness etc
• Manager all vendor / supplier relationships - Negotiations, delivery, quality etc
• Support client empanelment documentation
• Set up meeting for MD as required
• Managing the internal HR Portal
• Receive all incoming calls, enquiries and redirect appropriately
• Onboarding new employees - all activities
• Off boarding of employees - all activities
• Organize office events - parties, trips etc
• Coordinate with all key agencies including - Accountant, lawyer, banks etc
• Interact and coordinate on certain matters with Spain office
• Assist MD with matters as required

Requirements : Ready to be able to work from our Office in Baner, Pune.

Right candidate should have 3+ years of experience in office administration

• Must be highly ethical
• Must have competencies-

1. Responsiveness - 5/5
2. Attention to detail - 4/5
3. Timeliness - 5/5
4. Planning of activity - 3.5/5
5. Communication - 4/5
6. Excel sheet - 3/5 (all basic functions)

• Background or hands-on experience in Accounts/Finance (invoice management, expense tracking, payments, coordination with accountants) will be strongly preferred.
• Must speak fluent English and Hindi. Marathi fluency is plus but not necessary
• Must live close to office in Baner, Pune or willing to move within a 20-25 mins commute at max
• Must have the maturity to handle this position with balance and grace
• Ambitious, confident, and results driven along with a positive attitude towards work
• Ability to handle multiple priorities and work within deadlines
• Excellent interpersonal skills.

Interested candidates please write to [Confidential Information].