Assistant Manager- Accounts

Detailed Roles and Responsibilities – Assistant Accounts Manager

Position Title: Assistant Accounts Manager

Reporting To: Accounts Head (Mr. Rajendra), Consultant and Auditor (Mr. Rohan)

Supporting Team:

• Accounts Executive (HO)
• Accounts Assistant Executive (HO)
• Cashier and Accountants of Centres
• Other supporting Accounts staff, including Lapse Package Coordinator, PRO Coordinator, etc.

1. Financial and Accounting Operations (Centre-Wise)

• Manage end-to-end accounting processes, including accounts payable, accounts receivable, general ledger, payroll, and inventory.
• Ensure accurate and timely preparation of monthly, quarterly, and annual financial statements (P&L, Balance Sheet, and Cash Flow).
• Implement and maintain robust accounting systems and procedures to ensure data accuracy and integrity.
• Perform periodic reconciliations (bank, accounts receivable/payable, etc.) to maintain accuracy and consistency.
• Approve vouchers, journal entries, and other financial documents as per company policy.
• Manage accounting in Tally Prime with the help of Excel sheets for bulk imports and daily entries.
• Check and manage petty cash or GPay (digital petty cash) accounting at both centre-wise and HO levels.
• Conduct inventory and stock checks and prepare reports.
• Manage individual accounting for directors, etc.

2. Daily Closing of Accounts (Centre-Wise)

• Ensure daily closing of payables and receivables on a centre-wise basis.
• Ensure daily closure of accounting entries in accordance with centre-wise payables and receivables.

3. Accounts Staff Task Responsibility and Accountability (Centre-Wise)

• Check and update the task responsibilities of HO Accounts staff from time to time.
• Monitor and update the accountability of HO Accounts staff.
• Check and update the task responsibilities of centre-wise Accounts staff from time to time.
• Monitor and update the accountability of centre-wise Accounts staff.
• Conduct EMI meetings with centre accountants.
• Conduct lapse package meetings with coordinators.

4. Budgeting and Forecasting (Centre-Wise)

• Lead the preparation of annual budgets in coordination with all departments.
• Monitor actual financial performance against budgets, identify variances, and recommend corrective actions.
• Provide rolling forecasts based on market trends, operational inputs, and strategic goals.

5. Taxation and Regulatory Compliance (Centre-Wise)

• Ensure compliance with all statutory regulations, including GST, TDS, Income Tax, and other applicable laws.
• Liaise with tax consultants and auditors for the timely submission of returns and tax filings.
• Handle ROC compliances for various companies.
• Maintain records for audits and provide information required by statutory bodies.
• Stay updated with changes in financial regulations and implement necessary adjustments in processes.

6. Financial Planning and Analysis (Centre-Wise)

• Analyse financial data and provide actionable insights to aid strategic decision-making.
• Prepare detailed reports on financial performance, KPIs, and profitability metrics for senior management.
• Evaluate new business initiatives and their financial implications, including ROI and cost-benefit analysis.
• Identify areas for cost optimization and resource allocation to improve efficiency.

7. Internal Controls and Audits (Centre-Wise)

• Develop, implement, and monitor internal control systems to safeguard organizational assets.
• Identify financial risks and design strategies to mitigate them effectively.
• Regularly review processes for potential improvements and ensure adherence to internal policies.
• Coordinate with internal and external auditors to conduct quarterly, half-yearly, and annual audits and resolve discrepancies.

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