Job Description for Hostel Warden
To ensure the safety, discipline, welfare, and overall well-being of students residing in the hostel, and to manage day-to-day hostel administration in line with MIT Vishwaprayag University policies and regulations.
Key Responsibilities & Duties
1. Student Welfare & Discipline
- Act as the primary point of contact for students residing in the hostel.
- Ensure strict adherence to hostel rules, code of conduct, and curfew timings.
- Address student grievances related to accommodation, safety, food, health, or interpersonal issues.
- Counsel students on personal, academic, and behavioral issues in coordination with the Student Welfare Cell.
- Maintain a safe, inclusive, and respectful living environment.
2. Safety, Security & Emergency Management
- Ensure 24x7 safety and security of hostel residents.
- Coordinate with security staff, housekeeping, and maintenance teams.
- Monitor visitor entry/exit registers and enforce visitor policies.
- Handle emergencies such as medical issues, accidents, fire safety, or disciplinary incidents and report to authorities promptly.
- Ensure compliance with fire safety norms, CCTV monitoring, and emergency protocols.
3. Hostel Administration & Operations
- Oversee room allotment, occupancy records, and student attendance.
- Maintain hostel registers:
- Student admission & exit register
- Attendance & leave records
- Visitor log
- Incident and complaint register
- Supervise housekeeping, cleanliness, sanitation, and hygiene standards.
- Coordinate with mess committee/vendors to ensure quality food services.
4. Coordination & Communication
- Liaise with parents/guardians regarding student well-being when required.
- Coordinate with academic departments, medical officers, counselors, and administrative offices.
- Submit regular reports on hostel functioning, discipline, and incidents to the administration.
5. Compliance & Institutional Requirements
- Ensure hostel operations comply with UGC/State Government/University norms.
- Support institutional requirements during NAAC/NBA/other accreditation visits.
- Maintain documentation and records required for audits and inspections.
6. Student Engagement & Development
- Encourage a positive hostel culture through meetings, awareness programs, and activities.
- Promote discipline, leadership, responsibility, and community living among students.
- Monitor behavior to prevent bullying, harassment, or misconduct.
Required Qualifications
- Any Graduate
- Experience in the relevant field for minimum of 3-4 years.
