Assistant Company Secretary

About Company: Aviva plc is a major British multinational insurance and financial services company headquartered in London, England, while Aviva India operates as a private life insurance provider under Aviva International Holdings Limited.

• About us: - https://en.wikipedia.org/wiki/Aviva
• Aviva Fortune 500 Company:- https://fortune.com/company/aviva/global500/
• HR Spoc LinkedIn: - https://www.linkedin.com/in/aryan-raj-76247175/

Role Objective: An Assistant Company Secretary at the Aviva Life Insurance corporate head office in Gurgaon/Gurugram plays a critical role in corporate governance and regulatory compliance. Given that Aviva India operates as a prominent joint-venture life insurance firm, this profile strictly demands deep domain knowledge in both financial sector regulations and cross-border investment rules.

Major Key Skill: FEMA Compliance: Since Aviva Life Insurance involves foreign equity and joint-venture operations, FEMA (Foreign Exchange Management Act) Compliance is a paramount skill requirement.

The candidate must handle:

Understanding of governance framework and ensure compliance of the agreed corporate governance process with no surprise culture.

. Good understanding of Companies Act, Companies Rules, FEMA and other corporate laws, IRDAI Act.

. Compliance with provisions of the Corporate Laws, Secretarial Standards FEMA, Insurance Regulatory and Development Authority Regulations and Circulars and guidelines, etc.

. Compliance with the provisions of Joint Venture Agreement, Memorandum and Articles, Board Terms of Reference

. Preparation and circulation of agenda of meetings of the Board of Directors, Audit Committee, Investment Committee, other Committees and Shareholders.

. Preparation and circulation of agenda of meetings of various committees of management of the Company

. Drafting of minutes of various meetings and circulation thereof

. Ensure statutory filings with the Registrar of Companies and RBI.

. Maintenance of statutory records, registers

.. Preparation of Directorsf Report, Management Report, etc to be published in the Annual Report of the Company.

. Provide proactive support to Secretarial, Compliance & legal on interpretation of statutory provisions and compliance thereof.

. Liasoning with various departments and supplying timely information and details.

The Person

. Good analytical skills.

. Effective communication skills, both oral and written.

. Preference shall be given to the candidate having insurance/ financial service background.

Target Profile & Qualifications

• Education: Must be a qualified Company Secretary (Member of ICSI). An additional degree in Law (LLB) is highly preferred in the BFSI sector.
• Experience: Generally requires 5+ years of post-qualification experience, ideally gained within life insurance, banking, or large financial services companies.
• Soft Skills: Meticulous attention to detail, strong legal drafting capabilities, and high-level communication skills for managing board room affairs.

What working at Aviva offers

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. We also offer you:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that's right for you

Why Aviva

• Dynamic and collaborative team in a supportive and innovative work environment.
• Opportunities for professional growth and development.
• Competitive compensation and benefits package.
• Be a part of shaping the future of insurance in India.

• About us: - https://en.wikipedia.org/wiki/Aviva
• Aviva Fortune 500 Company:- https://fortune.com/company/aviva/global500/
• Website: - https://www.avivaindia.com/
• HR Spoc LinkedIn: - https://www.linkedin.com/in/aryan-raj-76247175/
• Shift:- General- Five days working**
• Head office location: - Aviva India (HO) 401A, 4th Floor, Dlf Cyber Park, Phase II, Block A, Sector 20, Gurugram, Haryana 122002