Assistant (Academic Administration / Administration)

Job Designation: Assistant (Academic Administration / Administration)

Job Summary:

The role involves providing administrative and coordination support to ensure smooth day-to-day operations. The incumbent will handle documentation, reporting, data management, and coordination activities while supporting general administrative functions.

Key Responsibilities

• Provides administrative support for day-to-day academic administration activities of the University.
• Coordinates with Schools/Departments, faculty members, students, and other stakeholders on academic-related matters.
• Maintains and updates academic records, registers, databases, files, and documentation.
• Assists in coordinating meetings of academic committees and prepares agendas, minutes, and related documentation as required.
• Ensures proper filing, documentation, and retrieval of academic records in accordance with established procedures.
• Assists in implementation of academic policies, procedures, regulations, and decisions of competent authorities.
• Assist in coordinating guest sessions, workshops, and other academic activities.
• Ensures timely follow-up on pending academic matters and maintains appropriate tracking records.
• Performs any other academic or administrative duties assigned by the reporting authority.
• Perform any other responsibilities assigned by the University from time to time.

Educational Qualifications

• Bachelor's Degree from a recognized university.

Professional Certifications

• MS Office certification (preferred but not mandatory).

Professional Experience

• Minimum 3 years of experience in the relevant field.

Skills and Competencies

• Good communication and interpersonal skills.
• Proficiency in MS Office, especially Word and Excel.
• Good documentation and coordination skills.
• Attention to detail and ability to meet deadlines.
• Ability to work effectively with faculty, students, and internal stakeholders.