Application for Office Administrator / Administration Manager

We are a growing and people-driven organization committed to delivering excellence across our operations. Our work culture encourages ownership, teamwork, and continuous improvement. We are now looking for a seasoned Office Administrator / Administration Manager to strengthen our administrative and operational efficiency.

Job Location:

Prabhadevi, Mumbai

Salary Range:

Best in the market

Job Type:

Full-Time | Office-Based

Job Summary:

The Office Administrator / Administration Manager will be responsible for managing daily office operations, leading the administrative team, supervising facilities and vendor management, ensuring organizational compliance, and driving operational efficiency. This role requires strong leadership, excellent communication, and high levels of responsibility.

Key Responsibilities:

1. Office Operations

• Oversee smooth day-to-day functioning of the office.
• Develop and implement office policies and SOPs.
• Monitor expenses, budgets, and cost-saving initiatives.

2. Facilities Management

• Manage office maintenance, security, and cleanliness.
• Coordinate with housekeeping, catering, and security vendors.
• Ensure compliance with workplace health and safety standards.

3. Team Leadership

• Lead, mentor, and monitor administrative staff performance.
• Assign responsibilities and ensure high productivity.

4. Vendor & Asset Management

• Manage relationships with external vendors and service providers.
• Oversee procurement of office supplies, equipment, and technology.
• Maintain updated inventory of office assets.

5. Communication & Coordination

• Act as the primary contact for office-related concerns.
• Work with cross-functional teams to support business operations.
• Ensure timely communication across departments.

6. Compliance & Reporting

• Maintain records and prepare operational reports for management.
• Ensure compliance with regulatory and organizational policies.
• Conduct audits and propose improvements.

Qualifications & Skills:

Education

• Bachelor's degree in Business Administration, Management, or similar field (Master's preferred).

Experience

• Minimum 8+ years of experience in office administration.
• At least 3 years in a leadership or supervisory role.
• Experience in facilities management, budgeting, and team handling.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office / ERP systems.
• Problem-solving and decision-making capabilities.
• Understanding of compliance, health, and safety standards.

Work Conditions:

• Office-based role.
• Occasional travel to branch locations (if required).
• Flexibility to work extended hours during peak workdays.

How to Apply:

Interested candidates can share their updated resume at:

[Confidential Information]

Or apply directly through the job portal.