Job Description
The Accounts Payable Supervisor will provide leadership to the AP team and will work closely with Project Managers, Project Controllers, and Regional Finance and Accounting Teams to ensure financial integrity and support the company's global operations.
Responsibilities
Accounts Payable Operations
- Oversee full-cycle AP for global engineering projects, including:
- Vendor invoices for independent consultants and subcontractors.
- Expense reports and project travel costs.
- Progress billings from international subcontractors.
- Ensure proper project coding, contract alignment, and compliance with PO/receipt workflows.
- Coordinate and manage weekly or bi-weekly global payment runs, including wires and foreign currency transfers.
- Oversee reconciliation of complex vendor accounts involving multiple currencies and tax jurisdictions.
- Ensure invoices are processed according to company policies and payment terms.
- Review and verify accuracy of vendor statements, reconciliations, and aging reports.
- Manage weekly and monthly payment runs (checks, ACH, wire transfers).
Controls, Compliance & Process Improvement
- Maintain and enforce internal controls and compliance with financial policies.
- Identify opportunities to streamline processes and improve efficiency.
- Assist with the implementation of system enhancements or new AP technologies.
- Ensure compliance with international tax regulations (VAT/GST, withholding tax, etc)
Month-End & Reporting
- Prepare AP-related accruals for multi-country operations.
- Support project cost reporting, cash forecasting, and working capital analysis.
- Provide AP metrics and compliance reporting to Finance leadership.
- Assist in audits (internal, external, and regulatory) by providing documentation and ensuring control adherence. Collaborate with accounting, procurement, and finance teams to resolve discrepancies.
Vendor & Internal Relations
- Serve as primary point of contact for vendor inquiries and issue resolution.
- Build strong relationships with both vendors and internal stakeholders.
- Resolve escalated discrepancies related to invoices, pricing, purchase orders, or receipts.
Qualifications
- Bachelor's degree in Finance, Accounting, or Business Administration
- 35 years of accounts payable experience, with at least 12 years in a supervisory or lead role.
- Experience in a shared services or high-volume AP environment.
- Experience working in engineering, consulting, construction management, or professional services industries preferred
- Experience with ERP systems (Deltek Vantagepoint, SAP, Oracle, or similar)
- Strong Microsoft Excel skills
- Strong understanding of AP processes, internal controls, and accounting principles.
- Knowledge of vendor onboarding, procurement processes, and workflow automation tools
- Familiarity with electronic invoicing and automated AP platforms.
- Strong attention to detail and accuracy
- Ability to manage multiple projects and deadlines simultaneously
- Strong communication skills when working with international teams
- Ability to work independently and proactively resolve issues
- Strong organizational and analytical skills
