AP Executive

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Executive to manage end-to-end invoice processing, payment execution, and vendor account reconciliations. The ideal candidate will ensure operational compliance with company policies, resolve vendor discrepancies, and support month-end financial reporting in a fast-paced environment.

Key Responsibilities

• Invoice Processing: Review, verify, and code vendor invoices, matching them against purchase orders and receiving reports (3-way matching).

• Payment Execution: Schedule and disburse payments via checks, wire transfers, or ACH while tracking due dates to avoid late fees and capitalize on discounts.

• Account Reconciliation: Reconcile vendor statements and general ledger accounts assist the Finance team with month-end closings.

• Dispute Resolution: Investigate and resolve invoice discrepancies regarding pricing, quantities, or missing documentation with vendors and internal departments.

• Record Keeping & Audits: Maintain organized financial files and provide supporting documentation for internal or external audits.

• Compliance: Work closely with the Finance team to ensure all transactions adhere to company finance policies, internal controls, and local tax guidelines.

• Data Gathering & Reporting: Compile raw financial data for monthly accruals and report findings directly to the line manager.

Requirements

• Experience: 2-3 years of relevant experience in accounts payable, accounting, or finance administration.

• Education: Diploma or higher in Accounting, Finance, Business Administration, or a related field (a background in Business Administration is an advantage).

• Skills & Competencies:

  • Strong understanding of basic accounting principles and 3-way invoice matching.

  • Proficiency in accounting software/ERP systems and Microsoft Excel.

  • Meticulous attention to detail and strong organizational skills.

  • Good communication skills for effective vendor management and internal coordination.
    

    
    Working Hours: 5.5 work days [Monday to Friday :9am to 6pm Saturday : 9am to 12 noon]

    Working Location: SATS Airfreight Terminal Core A, 81Airport Cargo Road, Singapore 819459