Job Description

Procurement Analyst (P2P)

ProcureAbility has partnered alongside many of the most innovative procurement teams for more than 25 years to design bespoke, scalable, and outcomes-based procurement solutions. The Fortune 1000 trusts our advisory, managed services, staffing and recruiting, analytics, and market intelligence solutions to transform their procurement capabilities. Our unique delivery model, leading-edge methodologies, and access to unbundled resources are flexible and customized. Solely focused on procurement organizations success, our industry-leading service capabilities help our clients transform their operations, drive growth, and reimagine what's possible.

We are seeking a highly analytical and process-driven P2P Analyst with 4 to 7 years of hands-on experience in Procurement Operations and the Procure-to-Pay lifecycle. In this role, you will sit at the intersection of strategic sourcing, operational buying, and accounts payable. You will oversee transaction workflows from demand intake to invoice processing while directly managing specialized operations like Master Data Management (MDM), catalog maintenance, spot buying, and the P2P helpdesk. The ideal candidate is an expert at troubleshooting process bottlenecks, managing master data, and leveraging system automation to improve buying efficiencies.

What can you expect to do

End-to-End P2P Workflow Oversight

Requisition to Order Management: Validate Purchase Requisitions (PR) for budget, correct cost-center mapping, and policy compliance before transforming them into formal Purchase Orders (PO).
Open PO & Receipt Tracking: Monitor aging open POs, and ensure accurate, timely Goods Receipts (GR) are posted by internal business owners.

Invoice Processing & Exception Management

3-Way Matching: Execute and audit the 3-way matching process (PO vs. GR vs. Invoice) to validate billing accuracy.
Discrepancy Resolution: Investigate, troubleshoot, and resolve complex invoice variances, price/quantity mismatches by collaborating with suppliers and accounts payable.

Procurement Master Data Management (MDM)

Data Lifecycle Governance: Own the creation, modification, and decommissioning of core procurement master data elements, including Material Master, Service Master, Commodity Codes, and Purchase Info Records (PIR).
Supplier Master Integrity: Facilitate end-to-end supplier onboarding by validating banking details, tax documentation, and compliance checks to maintain a single source of truth.
Data Quality & Cleansing: Run regular data audits and cleansing cycles to eliminate duplicate records, correct misclassified items, and resolve inconsistencies between procurement and finance modules.
System Integration Support: Ensure seamless alignment of master data across interconnected systems (e.g., ERP, CLM, and e-sourcing tools) to prevent transaction mapping failures.

Catalog & Content Management

Catalog Maintenance: Author, upload, and update e-catalogs (hosted or punch-out) within the procurement system to ensure accurate pricing, item availability, and supplier details.
Buying Channel Optimization: Analyze tail spend and off-contract buying to transition frequent, repetitive purchases into structured catalog items, driving touchless ordering.

Spot Buying & Tactical Sourcing

Spot Buy Execution: Execute one-time or low-value tactical purchases (Spot Buys) for non-catalog items by sourcing quick quotes, negotiating short-term commercial terms, and selecting compliant vendors.
Policy Guardrails: Ensure all competitive bidding for spot purchases complies with the company's internal spending thresholds and governance policies.

P2P Helpdesk & Stakeholder Support

Helpdesk Management: Oversee and resolve tier-1 and tier-2 support queries from internal business users and external suppliers regarding orders, payments, system access, and policy clarity.
Service Level Agreements (SLAs): Maintain high customer satisfaction metrics by resolving helpdesk tickets within target SLA turnaround times.

Analytics, Continuous Improvement & Reporting

KPI Tracking: Compile data to measure critical P2P metrics, including catalog adoption rates, first-time-match invoice percentages, helpdesk response times, and spot-buy savings.
System Enhancements: Identify repetitive manual tasks or common system errors and work with the IT/ERP team to test and implement automation adjustments.

What is the experience needed to be successful in this role

4-7+ years previous experience in Procurement Operations & Tactical Sourcing
Expert level skills with data assessments, advance MS Excel and creating client ready MS PowerPoint presentations
Hands on experience on procurement tools like SAP, Ariba, Coupa etc.
Ability to work creatively and quantitatively in a problem-solving environment
Ability to work in a fast-paced team environment
Self-starter, flexible, demonstrating initiative and confidence
Excellent communication skills (written and verbal), including formal presentation skills
Good organizational, multi-tasking, and time management skills
Experience of working in service industry, captive shared services or GCCs will be preferred.

Why you should apply:

At ProcureAbility, we have an amazing team of collaborative, fun, and passionate employees:

Excellent growth and advancement opportunities that reward strong performance
Direct access and mentoring with executives
The ability to grow your expertise through exposure to a variety of projects and industries
Family-like atmosphere and an entrepreneurial work environment
The ability to participate in firm strategic planning, drive internal initiatives, and attend industry conferences

ProcureAbility is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a person with a disability, or other applicable legally protected characteristics.

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