Location: Bhopal (M.P.)
Experience: 7-10 years
Programme / Team: Administration
About Peepul
Peepul is an education-focused non-profit working with governments to strengthen India's public education system at scale. We partner with national, state, and local governments to improve teaching, leadership, and system effectiveness in government schools. Currently, Peepul works with governments in Delhi and Madhya Pradesh, impacting over 9.75 million students, 325,000 teachers, and 100,000+ schools. Our work has received national and international recognition, including the Commonwealth Education Award for Innovation, and is supported by Indian CSR partners and leading global foundations. Driven by our values of impact, excellence, and leadership, our 200+ member team is committed to delivering lasting, system-level change in education.
Learn more: http://peepulindia.org
About the Role
Admin Officer will be responsible for managing day-to-day administrative operations and ensuring smooth logistical support for programmes, events, trainings, travel, procurement, and office management activities. The role requires coordination with internal teams, vendors, consultants, field offices, and external stakeholders to ensure efficient operational support across the organisation.
Key responsibilities include (but are not limited to):
Administration
- Manage overall office administration and ensure smooth functioning of office operations.
- Maintain office records, files, registers, and administrative documentation.
- Coordinate office maintenance, housekeeping, security, and utility services.
- Support procurement processes, including vendor identification, quotations, comparative statements, purchase orders, and inventory management.
- Maintain fixed asset and inventory records.
- Ensure availability of office supplies and consumables.
- Coordinate renewal of office agreements, subscriptions, AMC contracts, and service agreements.
- Assist in policy implementation related to administration and operations.
- Support HR and finance teams in administrative coordination whenever required.
Logistics & Event Coordination
- Arrange logistics for meetings, workshops, trainings, conferences, and field visits.
- Coordinate travel bookings including flights, trains, accommodation, and local transportation for staff and consultants.
- Liaise with vendors, hotels, transport agencies, and event service providers.
- Ensure timely dispatch and receipt of materials, documents, and programme supplies.
- Support programme teams in field logistics planning and execution.
- Track and maintain logistics-related records, bills, invoices, and approvals.
Vendor & Facility Management
- Develop and maintain relationships with vendors and service providers.
- Ensure cost-effective procurement and quality service delivery.
- Monitor vendor performance and maintain updated vendor databases.
- Verify bills and coordinate timely submission for payment processing.
Compliance & Documentation
- Ensure administrative documentation is properly maintained and archived.
- Support compliance requirements related to office administration and statutory documentation.
- Maintain updated records of contracts, and agreements.
Qualifications and Role Requirements:
At Peepul, we seek talented professionals passionate about driving educational transformation and making a positive impact. We are looking for individuals who possess the following qualifications and meet the role requirements:
- Educational Background: A relevant educational background in Management or Finance or a related field. Preferably Masters in Business Administration.
- Work Experience: We value both professional and personal experience. Candidates with 7-10 years of relevant experience in administration, logistics, or operations, preferably in the NGO/development sector.
- Other Skills: Strong project management skills, including planning, implementation, and evaluation.
- Language Proficiency: English and Hindi
How to Apply
Apply via Peepul's careers portal using Apply button.
You will be required to submit:
- CV (1–2 pages) outlining relevant experience and qualifications.
- Cover Letter explaining your motivation to work with Peepul and alignment with the role.
For queries related to the hiring process, reach out to [Confidential Information]
