Job Description

Company Description Velvet Offices is a premium managed workspace located in Kalyani Nagar, Pune, designed for businesses that expect more from where they work. The company provides fully furnished private offices, well-equipped meeting rooms, and dedicated desks, all focused on privacy, comfort, and productivity. Clients benefit from ready-to-use spaces without the overhead of setting up and running an office themselves. Velvet Offices serves solo founders, small teams, and growing companies with consistent service standards and attention to detail. The workspace is built around the idea that the office should support how a business works, from the furniture and lighting to the day-to-day service experience.
Role Description The Administrative Intern role is a full-time, on-site position based in the Pune Division. This role supports daily office operations, including managing front desk activities, handling phone and email inquiries, and assisting with meeting room bookings and coordination. The intern will help maintain records, update spreadsheets and basic financial logs, and support documentation and filing processes. Responsibilities also include assisting visitors and clients, coordinating with vendors or service providers, and ensuring common areas and office resources are organized and ready for use. The Administrative Intern will work closely with the operations team to ensure a smooth, welcoming, and efficient workspace experience for all occupants.
Qualifications

Strong Communication skills for interacting with clients, visitors, and internal teams.
Analytical Skills to manage basic data entry, record-keeping, and problem-solving in daily operations.
Administrative Assistance skills for scheduling, documentation, filing, and office coordination.
Customer Service skills to provide a professional, helpful, and responsive experience to workspace users.
Basic Finance understanding to support simple bookkeeping, invoice tracking, and expense logs.
Proficiency with office productivity tools (e.g., spreadsheets, word processing, email and calendar applications).
Ability to stay organized, manage multiple tasks, and maintain attention to detail in a fast-paced environment.
Current student or recent graduate in Business, Commerce, Administration, or a related field preferred.