Administrative Executive

Job Title: Admin Executive

Location: Jaipur

Experience: 5+ Years

Department: Administration

About the Role

We are looking for a proactive and detail-oriented Admin Executive to support day-to-day office operations and ensure a seamless workplace experience. The role requires strong coordination, vendor management, and organizational skills to maintain high operational standards in a fast-paced corporate environment.

Qualification & Experience

1.Bachelor's Degree in any Discipline

2. 5+ Years of experience in administration, facilities or operations.

3. Experience in IT Services/ Consulting/ MNC environment is preferred.

Key Responsibilities

1. Office Administration

Ensure smooth daily office operations

Maintain cleanliness and proper functioning of office facilities

Manage office supplies, stationery, and pantry items

Supervise housekeeping and security staff

2. Asset & Inventory Management

Maintain record of company assets (laptops, printers, furniture etc.)

Allocate assets to employees and maintain proper inventory

Track asset movement and ensure proper documentation

3. Vendor Management

Coordinate with external vendors for services like:

Internet & Telecom

Electrical & AC Maintenance

Office equipment servicing

Stationery suppliers

Handle vendor negotiations and payments

4. Facility Management

Ensure maintenance of office equipment

Manage Annual Maintenance Contracts (AMC)

Monitor electricity, water, and internet services

Ensure fire safety and emergency preparedness

5. Travel & Logistics

Arrange travel bookings (flights, trains, hotels)

Coordinate cab services for employees & clients

Providing Forex cards & Currency

Support logistics for meetings and company events.

6. Documentation & Record Keeping

Maintain records of:

Office bills & invoices

Lease agreements

Purchase orders

Service contracts

Ensure proper filing for audits and compliance

7. Coordination with other departments

Coordinate with IT , L&D, HR & finance

8. Event Management

Organize meetings, training sessions & office events

Manage conference room bookings

Arrange refreshments for meetings

9. Compliance Support

Ensure adherence to office policies

Assist in audits and inspections

Maintain safety and statutory compliance records

10. Employee Experience & Engagement

Support onboarding logistics (ID Cards, workspace setup, parking, access cards)

Coordinate internals events and engagement activities

Act as a SPOC for admin related queries

Key Skills & Competencies

• Strong stakeholder management and coordination skills
• Excellent communication and interpersonal abilities
• High level of ownership and accountability
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Ability to manage multiple priorities in a fast-paced environment