Administrative Executive

Job Title: Admin Executive

Location: Chennai (Work From Office)

Role Overview: The Admin Executive will manage day-to-day office administration and facility operations to ensure a safe, efficient, and employee-friendly workplace. The role supports smooth business operations through vendor management, asset control, employee support, and compliance in a fast-paced IT environment.

Key Responsibilities:

Manage office facilities, infrastructure, seating, hygiene, and maintenance

Coordinate with vendors for housekeeping, security, pantry, transport, repairs, and services

Handle asset and inventory management in coordination with IT and Finance

Support employee onboarding/offboarding (access cards, seating, assets)

Act as first point of contact for employee admin-related queries

Coordinate employee transport, travel logistics, and visitor management (if applicable)

Ensure compliance with safety, fire, and statutory requirements

Assist in organizing employee events, health checkups, and engagement activities

Track admin expenses, verify bills, and support budget adherence

Good experience in HR Operations is a Plus

Maintain MIS reports, documentation, and records

Skills & Competencies:

Strong organizational and multitasking skills

Vendor coordination and negotiation ability

Good communication and interpersonal skills

Problem-solving mindset with high ownership

Working knowledge of MS Excel and office tools

Ability to work under pressure and handle emergencies

Qualification & Experience:

Bachelor's degree in any discipline

25 years of experience in Administration / Facilities role

Experience in IT / corporate office environment preferred

Key Success Factors:

Timely resolution of admin and facility issues

High employee satisfaction with admin services

Effective vendor performance and cost control

Accurate asset and inventory records

Compliance with safety and statutory norms